Office Manager

Overview

Manages accounting, HR, and operational functions for the Valmont Coatings site

Key Responsibilities

• financial reporting
• accounts payable
• accounts receivable
• credit management
• hris input
• compliance reporting

Tasks

-Prepares and reviews the financial activities of the site. This includes gathering and communicating financial information to the General Manager and Coatings Division Accounting employees. -Performs purchasing and general clerical work as needed. Effective communication, both written and verbal, with customers, vendors and employees is required. -Utilizes General Manager and public information input to set credit limits for customers. -Ensure that all fixed assets are located and labeled appropriately and agree to detail fix asset list that ties to the general ledger. -Processes customer invoices. Follows up on discrepancies, issues credit memos, and involved General Manager in any issues needing to be resolved. -Ensures that timely and thorough preparation of financial records and reports for use by management and operating personnel are completed based on the requirements set by Valmont CFO, Corporate Controller and Valmont Coatings Division Controller. These records must comply with generally accepted accounting principles (GAAP), governmental regulations, taxing authorities and the policies and procedures of the company. -Ensures the accuracy of the general ledger and applicable financial statements. -Processes Accounts Payable accurately and timely for General Manager Review. -Performs credit check, approves credit and monitoring credit status on new and existing customers, sets up of new customers in the AR system. Sends letters of denial or acceptance, establishes suggested credit limits, makes collections calls and writes letters as appropriate. Alerts and involves GM for escalated collections activity (personal handling, agency or attorney) approval. Executes and tracks joint check agreements. Keeps sales/GM updated regarding current customers and aging of A/R. -Handles purchase requisitions as directed by the General Manager. -Gives recommendations for continuous improvement of products, processes and services and measurement of same to make efficient use of the company resources. -May act as Co-Coordinator or Co-Champion for the site safety program. -Ensures regulatory employment compliance including serving as the Coordinator for the Site Affirmative Action Plan and takes responsibility for compliance reporting including acting as liaison to outside agencies who may be performing audits of site plan. -Ensures that employees’ private and work-related information is safeguarded and maintained confidential. -Ensures timely HRIS data input relating to new hires, pay increases, position changes, and terminations. This position works closely with Division HR and HR Regional Manager to make organizational changes outside of the typical department framework. This position is responsible for correct time tracking and attendance records and transmitting hours to Corporate Payroll and for logging all long term leaves of absence into HRIS. -Ensures accurate and timely input into HRIS regarding new hire information, job changes, pay rate changes, terminations and other payroll related information. -Ensures that proper audit controls are in place and followed. -Ensures quality of output and processes in the Accounting area based on the Valmont Coatings Division Controller focus on providing on-time and accurate products and services to internal and external customers. This position will also manage the collection of necessary tax identification as instructed. Assists the General Manager in achieving operational and financial objectives for this location. -Posts job openings in order to comply with Valmont’s Affirmative Action Plan and ensures that all wage and hour and regulatory labor/employment posters required by city/county, state and federal law are posted and up to date. -Maintains accurate records of all current vendor contracts and/or agreements. -Assists employees with benefit related open enrollments. Provide employees needing FMLA or STD claims the appropriate information to file a claim with The Hartford. In addition, this position will work with the employee and management to ensure that all reasonable accommodation requests are handled appropriately and that the interactive process for return to work situations is followed and documented. -Working with the General Manager, selects his/her own employees. Delegates work to subordinates, assigns work priorities to achieve maximum utilization of department resources. Reviews performance of subordinates and recommends appropriate action. Provides training to promote professional and personal development. -Assists with staffing including placing ads, reviewing applications, pre-screening applicants, interviewing, performing new hire orientation, E-Verify compliance, new employee training, performance management and employee development planning. -Works with the HR Manager to recommend appropriate levels of counseling and/or disciplinary action for workplace infractions. -Works with Division HR to gather market salary data for comparable positions. Reviews market data and makes recommendations to the General Manager for adjustments to position descriptions, pay ranges and employee compensation as appropriate. Reviews all job descriptions with the position incumbents periodically (at least bi-annually) and makes any changes necessary. Oversees the merit review process and ensures timely completion of performance appraisals. Compares reported performance to previous year’s performance and makes Operations Management as well as the General Manager aware of any discrepancies.

Requirements

• hris
• gaap
• microsoft office
• bachelors
• customer service
• training

What You Bring

-Working knowledge of the basic HR functions: Recruiting, Compensation, Benefits, Employee Relations, Regulatory Compliance, Performance Management. -HRIS or accounting software experience. -Good working knowledge of GAAP accounting practices. -Approximately 5% travel. -Effective training capability. -Good working knowledge of Microsoft Office Suite products. -Working knowledge of HR regulatory compliance. -Ability to communicate and work well with others. -Preferred Bachelors in relevant field or Associates Degree with 3+ years of experience or 5+ years of relevant quality experience -Ability to drive an automatic transmission vehicle and possess a valid state issued driver’s license. -Works well with others keeping a strong customer service focus in mind at all times for both internal and external customers. -Basic understanding of accounting for invoicing purposes.

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Benefits

-Employer paid short-term and long-term disability including maternity leave -Paid time off -Work Life Support -401k retirement plan with company match -Employer paid life insurance -Healthcare (medical, prescription drugs, dental and vision) -Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more -Tuition Reimbursement up to $5,250 per year

About Valmont Industries, Inc.

-From a small manufacturer to a global leader in infrastructure and agricultural solutions. -Designs and manufactures products for utility, communications, transportation, and irrigation industries. -Provides cutting-edge solutions for water resource management, including center pivots and drip irrigation systems. -Products serve diverse sectors like energy, agriculture, industrial infrastructure, and water resources. -A key partner for large-scale infrastructure projects due to its engineering expertise and manufacturing capabilities. -Long history of providing custom-designed products, such as utility poles, towers, and solar energy solutions. -A major player in solar energy infrastructure, offering support structures for solar power plants worldwide. -Center-pivot irrigation systems revolutionized farming efficiency and are now a standard in agricultural technology. -Innovative and adaptive, continually meeting the evolving needs of its diverse customer base with advanced, sustainable solutions.

Sector Specialisms