HR Assistant

Overview

Support HR functions including onboarding, recruiting, events, compliance, and employee engagement.

Key Responsibilities

• icims management
• interview scheduling
• onboarding coordination
• expense reporting
• data reporting
• newsletter creation

Tasks

-Coordinate travel arrangements and handle expense reporting for HR team. -Process and reconcile HR invoices. -Send monthly welcome updates for new hires to IS&T for intranet posting. -Prepare intake forms, interview agendas, and customized scorecards to support consistent and organized hiring processes. -Coordinate with external recruitment agencies, including intake discussions, candidate debriefs, and follow-up communications. -Conduct research in SHRM and other resources to support HR initiatives and projects. -Support wellness and engagement initiatives, including event planning, scheduling, and logistics. -Manage One Call Now by adding new hires weekly. -Order and maintain inventory of HR swag and promotional products. -Participate in HR welcome greetings and one-week check-ins for new hires. -Manage calendars for HR team travel and appointments. -Maintain and organize interview documentation — notes, scorecards, and candidate files — for accurate recordkeeping and compliance. -Support new hire rewards in Perk Up. -Create and manage the HR newsletter, ensuring timely and engaging updates. -Maintain the New Hire Tracker to ensure all onboarding information is current. -Assist with cross-functional HR and recruiting meetings, ensuring materials and logistics are prepared in advance. -Create new employee folders and manage related documentation. -Compile and format resume booklets and other recruiting collateral for use at events and internal meetings. -Assist with quarterly Culture Amp New Hire Surveys and data reporting. -Assist with background screenings and provide regular status updates to the Talent Acquisition team. -Manage recruiting data and workflows in iCIMS, supporting system organization, data accuracy, and reporting needs. -Partner with the Learning & Development (L&D) team to update new hire training plans. -Manage scheduling and logistics for interviews (virtual and onsite), intake meetings, and semi-annual hiring forecast sessions. -Build and coordinate the onboarding schedule, connecting with Compliance, IS&T, and Total Rewards & Payroll to ensure all required trainings are scheduled in Outlook. -Support college recruiting events, including scheduling, confirming dates with schools, coordinating LS Power swag, and managing event materials. -Assist with resume review and event follow-up, contributing to candidate outreach and employer branding initiatives (including social media coordination). -Provide administrative assistance across HR functions, including creating presentations, flyers, and communications.

Requirements

• icims
• adp
• ai tools
• microsoft office
• bachelor's
• 1-3 years

What You Bring

-Communicate clearly and effectively across multiple teams. -Bachelor’s degree in Human Resources, Business Administration, or related field preferred. -1–3 years of administrative or HR experience. -Familiarity with AI tools and an interest in HR process improvement. -Have strong organizational skills, attention to detail, and a proactive mindset. -Experience with iCIMS, ADP, or similar HR systems preferred. -Are comfortable managing multiple projects in a fast-paced, dynamic environment. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

People Also Searched For

About Ls Power

-Pioneered competitive transmission with landmark projects like Desert Link, One Nevada, and Silver Run. -Built a diverse generation portfolio from solar, wind, hydro, to fast-start natural gas plants via Lightning Power. -Blends traditional generation with cutting-edge platforms like CPower, EVgo, and waste-to-energy ventures. -Develops nationwide transmission to drive renewable energy integration, with multiple ISO-awarded projects connecting renewables to cities.

Sector Specialisms

Security Clearance

-assist with background screenings for new hires.