Executive Assistant

Overview

Provide executive support to VP of Operations, managing communications, scheduling, and projects.

Key Responsibilities

• task monitoring
• correspondence management
• travel coordination
• expense processing
• agenda management
• meeting coordination

Tasks

-Ensure the monitoring and prioritization of tasks as well as the quality of the processes in place; -Outline the information transmitted by the various stakeholders and/or managers; -Ensure the processing and drafting of all required correspondence and ensure the execution of various mandates between the different departments; -Participate in the realization of special projects and perform all other tasks related to the role; -Correspondence: Write letters and various documents; -Make the necessary arrangements for travel or travel; -Facilitate the execution of the tasks and responsibilities of the Vice-President; -Prepare, record and follow up on payments of executive expense accounts; -Ensure effective and proactive management of the agenda; -Coordinate various executive meetings including the preparation of necessary documents and/or presentations; -Structure and effectively maintain a filing system;

Requirements

• ms office
• construction
• writing
• 5-7 years
• bilingual
• teamwork

What You Bring

-Writing of various publications, editorials and speeches. -Excellent knowledge of Outlook and MS Office suite; -Sense of responsibility, honesty and discretion; -Thoroughness and rigor; -Sense of organization; -Knowledge of the construction industry (an asset). -Interpersonal skills, tact, diplomacy; -5 to 7 years of experience in a similar position; -Enjoy working in a team and have ease in communicating; -Bilingual in French and English an asset

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Benefits

-Employee Assistance Program; -Training and development programs; -Diversified, innovative and stimulating environment; -Instant access to a virtual doctor (telemedicine) 24 hours a day; -Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP); -4 weeks' annual vacation; -Comprehensive group insurance program upon entry into the position; -Active social club and health and well-being committee; -Flexible hours;

About Ebc Inc.

-From humble beginnings, the company has evolved into one of Quebec’s largest construction firms. -Spanning from residential towers to massive infrastructure works, its expertise is diverse and extensive. -Headquartered in L'Ancienne‑Lorette, with a national and international presence, it combines local expertise with broad reach. -Iconic works include bridges, tunnels, dams, wind farms, mining operations, marine structures, and commercial buildings. -Complex engineering projects like tunnel-boring water mains and hydro-electric dams highlight its civil and energy transport expertise. -A unique strength in handling both traditional construction and heavy civil and underground mining work distinguishes its capabilities. -Combining turnkey building projects with specialized sectors like wind power and marine engineering reinforces its multidisciplinary reputation.

Sector Specialisms