Project Controls Specialist III (Cost Analyst)

Overview

Manage project budgets, cost analysis, forecasts, and financial reporting for construction projects.

Key Responsibilities

• budget management
• cost reconciliation
• financial reporting
• change orders
• cost analysis
• deltek costpoint

Tasks

-Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources. -Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies. -Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details. -Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies. -Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders. -Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy -Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents. -Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications -Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives. -Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis. -Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly. -Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems. -Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain. -Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects. -Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives. -Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes. -Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues. -Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts. -Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports. -Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance. -Take on additional duties or special projects as needed to support cost management initiatives and overall project success. -Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders. -Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals. -Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.

Requirements

• advanced excel
• proliance
• data‑warehouse
• bs/ba degree
• 5‑10 years
• project controls

What You Bring

-Ability to present data to management in an organized manner -5 - 10 years' experience professional experience in program and/or project controls on a construction program. -BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis. -Certifications or Licenses obtained -Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment -Ability to adapt to changing requirements and situations -3-4 Professional References -Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience. -Ability to work in a fast-paced environment -Exceptional communication skills required -Ability to work as part of a team -Ability to perform in a business environment, maintaining professionalism in all communications and demeanor -Experience working through the entire project life cycle

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Benefits

-EAP - Employee Assistance Program -100% paid base coverage (Health, Vision, & Dental insurance). -Paid Sick -Paid Holidays -Paid Vacation

About O2Epcm, Inc. Dba O2 Engineering, Projects & Construction Management

-The company is built on a foundation of integrity and technical excellence. -It delivers full-service program, project, and construction management for major infrastructure projects across the West Coast. -Its portfolio includes airport automated people movers, transit systems, water and utility facilities, educational campuses, and hospital modernizations. -Specialisms include transportation projects like the LAX Automated People Mover and Metro transit, as well as water/wastewater projects for utilities across California. -The firm offers robust support services such as project controls, QA/QC, stormwater compliance, BIM, claims, and inspection. -The company is DIR and SAM registered and holds numerous certifications (SBE, WBE, DBE, MBE, WOSB), reinforcing its public-sector credentials. -It earned the Chevron Dorothy A. Terrell Community Impact Award, highlighting its technical prowess and civic commitment.

Sector Specialisms