Office Administrative Assistant

Overview

Provides administrative support to division, handling communications, scheduling, and office tasks.

Key Responsibilities

• data entry
• calendar management
• client liaison
• travel coordination
• document preparation
• mail handling

Tasks

-Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. -Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. -Maintain supervisor's calendar, schedule meetings and conference rooms for Department. -Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). -Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. -Prepares and distributes internal communications and serves as a central clearing position for general information. -Pulls and put files to dead storage as required. -Prioritize and manage multiple tasks, changing priorities as necessary -Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. -Provide prompt and professional service to all internal and external clients. -Provide support by photocopying, filing, and sending faxes as needed. -Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.

Requirements

• microsoft office
• oracle
• associate degree
• 2 years
• 10-key
• self-motivated

What You Bring

-Self-motivated, proactive and an effective team player -Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored -Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred -Occasional lifting of up to 30 lbs. -Work under pressure and adapt to changing requirements with a positive attitude -Associate degree in Business Administration or related discipline -Minimum 2 years' experience in office administrative work -General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. -Oral and written communication skills as required for the position -0 % -Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

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Benefits

-Term Life, AD&D Insurance, and Voluntary Life Insurance -17 PTO days per year plus 10 paid holidays -ESOP - Employee Stock Ownership -Disability Income Protection Insurance -Pre-tax Flexible Spending Plans (Health and Dependent Care) -We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. -Annual bonus program based upon performance, profitability, and achievement -Charitable Giving Match with our Rosendin Foundation -Medical, Dental, Vision Insurance

About Rosendin

-Provides comprehensive services in electrical design, installation, and maintenance. -Works on projects across various sectors, from high-rise buildings to large-scale infrastructure. -Specializes in both traditional electrical systems and cutting-edge energy solutions, including solar and sustainable technologies. -Known for its high-quality work on complex, large-scale commercial, industrial, and utility projects. -Reputation for safety and technical expertise makes it a go-to partner for major contractors and developers. -Continues to adapt to evolving technologies and client needs, including expanding into smart building solutions.

Sector Specialisms