Subcontracts Specialist

Overview

Manage end-to-end subcontracting activities for projects in Houston.

Key Responsibilities

• subcontract admin
• performance monitoring
• erp tracking
• change management
• vendor qualification
• contract reporting

Tasks

-Interface with Construction, Engineering, QA/QC, and Project Controls teams to resolve subcontract-related issues promptly. -Subcontract preparation and administration -Monitor subcontractor performance, progress, and compliance with schedule, scope, and safety requirements. -Manage the issuance, tracking, and updates of subcontract agreements in ERP or document management systems. -Change management and variation control -Coordinate the onboarding and qualification of new subcontractors, verifying HSE, QA/QC, financial, and commercial compliance. -Participate in contract negotiations to ensure favorable commercial positions and mitigate potential risks. -Contract performance tracking and reporting -Assist in the preparation and execution of Master Service Agreements (MSAs), Terms & Conditions (T&C), and subcontract frameworks in collaboration with Legal and Commercial teams. -Uphold compliance with all internal policies, the Supply Chain Code of Conduct, and regulatory requirements. -Support bid evaluation processes, including technical and commercial comparisons and vendor clarifications. -Maintain comprehensive records of subcontract negotiations, correspondence, and commercial agreements. -Support contract strategy development for each project, ensuring consistency with company standards and client requirements. -Support the end-to-end subcontracting process, including prequalification, RFQ issuance, bid evaluation, negotiation, award, and administration. -Participate in regular performance and coordination meetings with subcontractors and project stakeholders. -Review and manage subcontract scopes, terms, pricing schedules, and performance obligations. -Support the change management and variation order process with subcontractors, ensuring all changes are properly documented and approved per delegation of authority (DoA).

Requirements

• erp
• sap
• bachelor's
• 3-5 yrs
• subcontract
• risk management

What You Bring

-Ability to work effectively across departments and support multiple projects simultaneously. -Experience with industry-standard forms of subcontract and frameworks. -Familiarity with ERP systems (Oracle, SAP, or equivalent). -ERP and document management proficiency -Risk and compliance awareness -Excellent communication and stakeholder management skills. -Proven experience supporting contract preparation, negotiation, and post-award administration. -Understanding of commercial terms, contracting principles, and risk management in project execution. -MSA and T&C negotiation support -Bachelor’s degree in Supply Chain, Business, Law, or Engineering, or equivalent experience. -Supplier qualification and onboarding -3–5 years of experience in subcontract administration or commercial roles within EPC, oil & gas, or industrial project environments. -Strong coordination, analytical, and problem-solving skills.

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Benefits

-Flexible benefits package that can be adapted to suit your lifestyle -Flexible working arrangements that balance client, team and individual needs. Offering onsite working. -Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. -Global connections with leading industry experts around the world who are shaping the standards of our profession

About Wood

-Wood is a global leader in consulting and engineering, primarily serving the energy and materials markets. -The company offers a wide array of services including project and construction management, operations and maintenance, and engineering design across various sectors such as oil and gas, chemicals, renewable energy, and infrastructure. -Wood operates in multiple countries including Australia, Canada, England, UAE, and the US, with a growing emphasis on sustainable energy and decarbonization technologies. -The company provides an integrated service model covering advisory, design, delivery, operational support, and repurposing services.

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