Project Assistant - T&D (Glasgow, UK)

Overview

Provides admin support, data entry, scheduling, and documentation for engineering projects.

Key Responsibilities

• data entry
• project tracking
• progress reporting
• meeting coordination
• document management
• calendar management

Tasks

-Order and maintain supplies -Assist in clerical needs on projects. -Prepare outgoing mailings and labels, including e-mail and fax. -Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup. -Coordinate travel arrangements and any other internal services for various project needs. -Schedule and set-up client interviews, presentations and other meetings as requested. -Track status of projects and produce monthly progress reports. Maintain tracking system for projects. -Organize and maintain project files, filing system and project communications. -Sort incoming mail. -Collect and distribute client bills and invoices. -Complies with all policies and standards -Answer phones and direct calls. -Record minutes from Project Manager/team meetings. -General administrative support for company projects. -Update the project calendar and roster. -Update record copies, engineering project documentation and changes. -Provide data entry for projects. -Maintain data entry of project contact list and project execution plans. -Provide information to facilitate questions regarding projects and prepare research information. -Type memos, correspondence, reports and other documents as requested.

Requirements

• clerical
• gcse
• microsoft word
• excel
• access
• powerpoint

What You Bring

-1 year of applicable office/clerical experience preferred -Applicable experience may be substituted for education requirements. Required -General Certificate of Secondary Education Required or -An administrative understanding of the construction and/or engineering sector preferred -Proficient in Microsoft Word, Excel, Access and PowerPoint required.

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About Burns & Mcdonnell

-The firm grew steadily from municipal roots, evolving into a global design‑build leader with integrated engineering, architecture, and construction services. -Headquartered in Kansas City, it has expanded its operations to more than 75 offices worldwide, including locations in the US, Canada, UK, UAE, India, and the Middle East. -It specializes in sectors such as water, power, transportation, aviation, manufacturing, and oil & gas, undertaking projects ranging from airports to chemical facilities. -Its full‑service model encompasses consulting, design, procurement, construction, and commissioning, ensuring seamless project delivery from concept to operation. -The company is 100% employee‑owned, following a significant employee buyout in the 1980s that redefined its trajectory.

Sector Specialisms