Proposal Coordinator - Michels Canada

Overview

Support proposal, contract, and project startup tasks for construction bids.

Key Responsibilities

• contract tracking
• proposal pricing
• document control
• vendor management
• meeting coordination
• reporting

Tasks

-Assist with tracking contract milestones and deliverables. -Support the creation and updating of resumes, organizational charts, and project profiles for submission. -Schedule meetings, coordinate calendars, and prepare meeting materials for proposal and project teams. -Source and compile pricing from subcontractors, suppliers, and consultants for proposals and planning. -Track proposal timelines and support submission logistics. -Coordinate with internal teams to collect required content, schedules, and pricing inputs. -Maintain records of vendor communications and pricing history. -Support internal reporting and documentation tracking. -Organize and maintain contract documentation including scopes of work, schedules, and terms. -Support the development of vendor comparison summaries and bid tabulations. -Help prepare project startup documentation such as deliverables matrices, contact lists, and onboarding materials. -Assist in assembling and formatting proposal documents including RFP responses, RFQs, and bid packages. -Support contract execution workflows and ensure proper filing and version control. -Assist with the transition of documentation from Pre-Construction to Construction teams. -Maintain and organize proposal templates, boilerplate content, and submission archives. -Assist with formatting, proofreading, and ensuring compliance with submission requirements. -Support the setup of project folders, document control systems, and communication protocols.

Requirements

• procore
• ms office
• adobe acrobat
• canva
• diploma
• organizational

What You Bring

-Experience with proposal coordination or document control platforms (e.g., Procore, SharePoint). -Strong organizational skills and attention to detail. -2+ years of experience in a coordination or administrative role within construction, engineering, or related industries. -Familiarity with construction terminology and project lifecycles. -Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems. -Effective written and verbal communication skills. -Diploma or certificate in Business Administration, Construction Management, or a related field. -Basic graphic/layout skills (e.g., Canva, InDesign) for formatting proposals and charts.

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About Michels Corporation

-With expertise spanning pipelines, energy, utilities, and transportation, the company has become a trusted partner for some of the nation's most complex projects. -Michels’ work includes everything from building and maintaining pipelines to constructing highways, bridges, and energy facilities, serving sectors like energy, infrastructure, and transportation. -The company is known for its specialized knowledge in heavy civil construction, including underground and aboveground utilities, as well as horizontal directional drilling (HDD) technology. -Michels’ success lies in its ability to manage large-scale, high-visibility projects with efficiency, safety, and precision, earning a reputation for tackling the most challenging jobs. -Among its notable achievements, Michels has been a key player in large pipeline installations, utility construction, and environmental remediation, making significant impacts on both local and national levels. -The company also sets itself apart with a forward-looking approach to technology, implementing advanced techniques and equipment that push the boundaries of the industry.

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