Contracts and Studio Administrator

Overview

Manages contract coordination and studio admin tasks for interior architecture projects.

Key Responsibilities

• file management
• report generation
• invoice processing
• contract coordination
• billing support
• office administration

Tasks

Possibly help file project related communications and documents electronically. As Contracts Administrator, you will coordinate all architectural functions from the receipt of RFPs and proposals through the completion of construction. Prepare Project Information Worksheets (PIW’s), Contracts, etc. under the supervision of the Project Manager. Help prepare billings if requested. Possibly track contract and billing status with Client procurement. Coordinate the contract process with Finance, Project Managers, and potentially Clients. Help review of blue books with the Project Manager. -Establishes and maintains files -Gathers and compiles information and produces reports (project status, staffing financials, etc.) -Assist with timesheet collection -Handles incoming and outgoing mail and deliveries -Prepares invoices and assists with collections -Assists with program, and special projects as needed -Ensures office maintenance and assists with ordering of office supplies -Processes accounts-payable invoices and expense reports -Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing -Assists with phone support - answers and routes incoming calls. Greets office visitors -Assists in planning office-wide events, holiday parties, etc. -Answers routine correspondence

Requirements

• ms office
• accounting
• analytical
• associate's
• communication
• multi-task

What You Bring

This will be a hybrid role that supports both functions of the studio. 3+ years’ work experience. Intermediate verbal and advanced written communication skills. Advanced MS Office application skills. 1+ year accounting experience preferred. Advanced analytical skills. Familiarity with commercial interior architecture and/or design firms preferred. Proven attention to detail. Associate's degree or equivalent experience. Intermediate accounting and financial forecasting skills. Proven ability to multi-task. Proven ability to take responsibility for a project and to follow-up with involved individuals until all issues are resolved.

People Also Searched For

About Ia Interior Architects

-A trailblazing firm focused solely on interior architecture long before it became mainstream. -Brings strategic planning and interior design together to transform workspaces into branded, productivity-driven environments. -Works across commercial, technology, healthcare, retail, and workplace sectors, tailoring spaces that reflect client identity. -Delivers large-scale corporate headquarters, innovative healthcare facilities, and dynamic retail environments. -Distinctive as the first fully employee-owned global interior architecture firm, championing creative autonomy. -Combines LEED-accredited expertise with predictive analysis and VR visualization to enhance design outcomes. -Has crafted notable projects like LinkedIn’s San Francisco and Boston offices, Sonos’ HQ, and McDonald’s Chicago campus. -Operates with a collaborative global alliance, blending local insight with international design standards.

Sector Specialisms