Project Cost Accountant

Overview

Manage project cost accounting, billing, and office admin for civil engineering projects.

Key Responsibilities

• revenue reporting
• invoice management
• financial audits
• gaap compliance
• cost tracking
• billing cycle

Tasks

-Prepare monthly revenue recognition reports and provide Project Managers with timely insights. -Provide backup coverage for the administrative team, ensuring smooth day-to-day office operations. -Ensure compliance with project close-out guidelines. -Organize and support office meetings and events (scheduling, invites, room reservations, catering, guest registration, and setup/cleanup). -Partner with Project Managers to review project data and monthly financial information, ensuring billing processes are accurate and completed on time. -Maintain professionalism by handling sensitive information with discretion and integrity. -Review reimbursable and direct expenses billed to projects. -Assist with mail, shipping, receiving, and general office upkeep to maintain a professional environment. -Update and manage invoice tracking spreadsheets, deferred revenue, and other project financial schedules. -Meet with Project Managers to finalize invoices, review project status, and manage collections plans. -Prepare, review, and distribute draft invoices, including reviewing contracts, consultant agreements, purchase orders, and required back-up. -Assist with coordinating internal initiatives such as career fairs, office events, training activities, and field trips. -Prepare client invoices, manage monthly billing cycles, and oversee collections efforts, following up with PMs and clients on delinquent accounts. -Support compliance with GAAP and corporate accounting practices, maintaining high standards of financial integrity. -May occasionally need to lift items up to 15 lbs. -Provide unposted labor detail reports and make transfers as needed. -Maintain budgets and track actual project costs against billings to ensure accuracy. -Conduct monthly audits of project financials to ensure accuracy in BST11.

Requirements

• bachelor's
• 3+ years
• excel
• bst11
• analytical
• initiative

What You Bring

-Associate or bachelor’s degree with a foundation in financial principles and accounting practices. -3+ years of experience in accounting or a related field -Proactively solve problems by leveraging strong attention to detail and analytical skills. -Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms. -Ability to thrive independently and in teams, showcasing adaptability and initiative in fast-paced environments. -Strong analytical skills and ability to identify trends and opportunities for improvement. -Proficient in Excel, PowerPoint, and Word for data analysis and communication. -Ability to work well with various stakeholders, fostering positive relationships and collaboration. -Demonstrated ability to take initiative, identify opportunities for process improvement, and implement effective solutions. -Experience in an engineering firm with BST11 software is a plus. -Strong organizational skills to manage multiple projects and tasks simultaneously while maintaining high quality.

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Benefits

-401(k) retirement savings plan with employer contribution -Short-term and Long-term disability insurance -Dental insurance -Vision insurance -Life insurance -KPFF Paid Family Leave -Medical insurance -Health Savings Account (HSA) with employer contribution -Healthcare and Dependent Care Flexible Spending Accounts (FSA) -Paid Time Off (vacation, sick, jury duty) -Paid Holidays (including two Floating Holidays)

About Kpff Consulting Engineers

-Operates with a flat organizational structure, empowering local offices to innovate and respond to regional needs. -Typical projects range from high-rise buildings and bridges to site development, utilities and waterfront structures. -Specializing in structural and civil engineering, the firm tackles complex designs—be it seismic curtain walls or stormwater systems. -Has delivered award-winning work on landmark civic, corporate and infrastructure projects across the U.S. -Despite its scale, it retains a nimble, creative culture focused on practical, constructible engineering solutions.

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