Fiscal/Administrative Assistant(Hybrid)

Overview

Manage grant finances, track/reconcile expenditures, process invoices, ensure compliance.

Key Responsibilities

• invoice processing
• edp systems
• budget monitoring
• accounts payable
• financial reporting
• compliance audits

Tasks

-Reviewing and processing payment invoices from grant subrecipients and subcontractors. -Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; -utilize EDP systems for financial management. -Ensures that expenditures plus encumbrances are within appropriation limits; -Ensuring compliance with all federal and state regulations governing the use of grant funds. -basic procedures of budget preparation and control; -Provide support to a division that is passionate about the work we do; -Monitoring contractor and grantee activity. -Utilizes EDP systems for financial records and reports; -Monitoring of grantees to ensure that funds are accounted for and expended properly. -Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; -Prepares simple financial statements and assists in preparation of complex financial statements; -Reviews routine expenditures for compliance with itemized budgets; -Independently prepares renewal or new contracts based on awards; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -Tracking and reconciling expenditures. -understand and apply statutes and regulations; -audit financial documents; -Preparing financial status reports. -Gathers and consolidates payroll and expenditure data for budget preparation; -Calculates rates involving complex arithmetical formulas; -Ensures that routine payments are in compliance with contract provisions; -Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; -Performs paraprofessional level work in fiscal and administrative activities;

Requirements

• peoplesoft
• accounting
• excel
• communication
• bookkeeping
• deadline management

What You Bring

-One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience. -oral and written communication skills; -bookkeeping, financial record keeping and basic governmental accounting principles and practices; -Considerable ability in arithmetic computations; -Experience utilizing PeopleSoft Core-CT or similar financial system. -Ability to -Experience working in Accounting, Accounts Payable, Budget or Purchasing. -Experience applying contracts or grant payment terms, compiling and analyzing financial data for the preparation of financial reports. -College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. -Experience communicating with vendors, staff, management, and third parties via email, phone, and in person. -Experience prioritizing and managing multiple deadlines. -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -Experience using Microsoft Word, Excel, Teams and Outlook in a professional work setting. -interpersonal skills; -Knowledge of

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Benefits

-Professional growth and development opportunities. -WORK HOURS: Full-Time, 1st Shift, 40 hours per week, Hybrid schedule (office/telework) available. -A healthy work/life balance to all employees.

About Connecticut Department Of Administrative Services

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