Facilities Administrator/Receptionist - Part time

Overview

Part‑time receptionist handling visitors, calls, mail, bookings and basic facilities admin.

Key Responsibilities

• visitor management
• meeting room it
• security monitoring
• purchase orders
• call handling
• mail processing

Tasks

-Support internal communications as directed by management -Raise purchase orders -Manage the visitor management system, including check-in procedures and badge issuance -Provide a warm, professional welcome to all visitors and staff -Coordinate meeting room bookings and prepare conference facilities -Support basic administrative tasks as needed -Assist with basic IT troubleshooting for meeting rooms and reception equipment -Process incoming and outgoing mail and deliveries -Maintain the reception area in a neat, organized, and presentable condition -Monitor building access and security systems during reception hours -Handle incoming calls, routing them appropriately and taking messages when necessary

Requirements

• microsoft office
• communication
• problem solving
• health safety
• reception
• visitor management

What You Bring

-Computer literacy including Microsoft Office applications -Excellent interpersonal and communication skills -Good problem-solving skills and practical approach to challenges -Relevant certifications in health and safety or technical areas (advantageous) -Previous experience (2+ years) in reception roles -Experience with visitor management systems (advantageous)

People Also Searched For

About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms