Office Coordinator

Overview

Manages front‑office duties, admin support, and project documentation for construction teams.

Key Responsibilities

• data entry
• payment verification
• filing management
• mail handling
• phone coordination
• vendor communication

Tasks

The role provides administrative support across departments, including assisting with jobsite setups, project documentation, subcontractor payment verification, and project closeout activities. The Office Coordinator supports daily office operations and construction project teams by managing incoming calls, mail, guests, and shipments while maintaining organized filing systems. The Office Coordinator ensures efficient communication between internal teams and external vendors to support smooth project execution. -Greets guests and establishes their needs to direct them to the appropriate person -Responsible for entering data into computer programs for various projects -Work with project controls and compliance to verify payment status for subcontractors -Maintain both physical and digital filing systems -Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off -Operating telephone equipment and receiving/transferring of incoming calls -Serve as point of contact for administrative and operations across project teams -Responsible for supporting various departments on tasks including new jobsite trailer setups/field site needs -Creates UPS and FedEx shipments and delivers received packages as needed -Communicate with vendors regarding closeout, startup, and other documentation across contracts -Responsible for receiving and routing incoming phone calls received by field personnel -Assist Project Managers and Project Engineers with project closeout documentation

Requirements

• communication
• microsoft office
• high school
• reception
• office coordination
• fast‑paced

What You Bring

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. -Ability to effectively communicate orally and in writing, in person and by telephone -Working knowledge of basic office practices -1 to 3 years Office Coordinator/Reception experience in a fast-paced environment -High School Diploma or equivalent -Any combination of equivalent education and work experience will be considered -Working knowledge of Microsoft Office

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Benefits

Health & Wellness MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. -Group legal plan -Competitive pay - $23.00 – $27.00/hour, commensurate with experience -Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children -Short and long-term disability, life insurance, and accidental death & dismemberment -Flexible spending account (Healthcare & Dependent care) -Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance -Military Leave, including Differential Pay and Benefits Continuation -Emergency Travel Assistance Program -Cross-functional support with Accounts Payable and Project Management teams -401(k) with company match & Employee Stock Purchase Plan (ESPP) -Paid Time Off, Paid Holidays, Bereavement Leave -Voluntary life insurance, accident, critical illness, hospital indemnity coverage -Employee Assistance Program

About William Charles Construction Company, Llc, A Mastec Company

-Operated as a specialized construction company focused on energy and utility infrastructure. -Led in the execution of large-scale projects for both public and private sectors. -Evolved into a significant player in the infrastructure industry with capabilities across multiple sectors. -Recognized for expertise in water resources, energy infrastructure, and heavy civil construction. -Typical projects include building transmission lines, utility plants, and water management systems. -Completed notable projects in renewable energy, such as solar and wind power infrastructure. -Supported by MasTec, which provides a foundation for handling large-scale, complex projects.

Sector Specialisms

Security Clearance

-pre‑employment screening may include background check and drug testing.