Proposal Manager

Overview

Manage full-cycle federal proposals, ensuring compliance and leading teams for DoD contracts.

Key Responsibilities

• proposal development
• rfp analysis
• compliance matrix
• process improvement
• content library
• proposal scheduling

Tasks

-Occasionally attend trade shows or conferences on behalf of the company. -Facilitate proposal development activities, including kick-off meetings, writing assignments, color team reviews, and final production, ensuring adherence to schedule and quality standards. -Analyze and interpret Draft RFP and Final RFP documents to develop compliant proposal artifacts such as compliance matrices, storyboards, and volume templates. -Serve as Proposal Lead on complex bids for agency-specific contracts, overseeing all phases from kickoff to final submission. -Participate in Go/No Go bid decisions -Champion continuous process improvement, leveraging technology and best practices to enhance proposal development workflows and team collaboration. -Coordinate cross-functional teams including technical SMEs, pricing, and contracts to develop compelling, complaint, and winning proposals. -Assist in building and maintaining a robust boilerplate library of reusable content and graphics to improve proposal efficiency, consistency, and branding -Help curate Past Performance database and CPARs -Develop and maintain proposal schedules, templates, and tools to improve efficiency, consistency, and quality across all submissions. -Provide updates to management on proposal submission status. -Lead “debrief assessment” meetings to analyze recent wins and losses. -Mentor and supervise proposal team members, assigning tasks, reviewing deliverables, and reporting progress to executive leadership. -Maintain archival files of all RFPs and completed proposals.

Requirements

• federal proposals
• dod
• apmp
• microsoft office
• technical writing
• 5+ years

What You Bring

-Interpersonal skills; able to build relationships at all levels and across organizations -Ability to pass background screening prior to employment. -Understanding of Federal proposal management government proposal process standards and practices, including review processes -Knowledge of government contract types such as BPAs, GWACs, GSA Schedules, etc., and the governing FARS/DFARS -Computer and IT Technical Writer preferred. -Proficient with Microsoft Office and collaboration tools -Minimum of 3 years of Federal Proposal Experience, including experience with DoD and Base Operations. -Formal APMP and/or Shipley training preferred -Ability to thrive in a dynamic environment and manage competing priorities effectively -Strong written, verbal communication and collaboration skills -Strategic thinker and problem solver with attention to detail and excellent research skills -Experience working with senior management and across multiple disciplines (technical, product management, marketing, pricing, contracts). -Must be a U.S. citizen -Ability to work independently or with a team. -5+ years of experience managing all phases of multi-volume, highly complex proposals, including collaboration with proposal teams, developing compliance matrices, outlines, and writing sections (technical, management, past performance, etc.).

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Benefits

-A highly-collaborative, flexible, teamwork-oriented working style

About Stellar Innovations & Solutions Inc.

- Founded in 2008 by service‑disabled veterans, the company began by tackling mission‑critical software and AV challenges for federal clients. - Headquartered in Moraine/Dayton, Ohio, it has grown into a multimillion‑dollar private firm backed by debt financing. - Typical projects include Agile/DevOps software builds, cloud migrations, VTC/HD video conferencing setups, and cybersecurity assessments. - Specializing in software applications, network engineering, cyber risk management, and audio/video integrations, the company bridges IT and operations workflows. - It has executed sustained federal contracts under NIST 800‑53 compliance, including DoD and NASA teleconferencing programs. - Despite its technical focus, it preserves a hands‑on culture rooted in veteran discipline and responsive, quality‑driven service.

Sector Specialisms

Security Clearance

-must be a u.s. citizen and pass background screening before employment.