Administrative Coordinator

Overview

Handles office tasks, billing, invoicing, phone support, scheduling, and admin duties.

Key Responsibilities

• ticket review
• phone management
• tcr scheduling
• ar collections
• call routing
• safety compliance

Tasks

-Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. -Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. -Adhering to all company policies and procedures to maintain compliance and consistency. -Managing the company’s cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. -Handling filing and mailing tasks to maintain organized records and timely communication. -Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. -Following all safety rules and regulations to ensure a safe work environment. -Assisting with Accounts Receivable (AR) collections as needed to support financial operations. -Answering and directing incoming phone calls to the appropriate departments or personnel.

Requirements

• tcr
• ms office
• accounting
• high school
• 2+ years
• detail

What You Bring

-Ability to work in a fast-paced construction office environment. -Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. -Strong verbal, written and interpersonal skills. -High School Diploma or GED is required. Associates degree is preferred. -Knowledge of TCR software a plus. -Attention to detail to ensure invoices are error-free and payments are applied correctly. -Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. -Ability to organize and prioritize workload to meet deadlines. -Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. -Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.

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About Roadsafe Traffic Systems

-A nationwide leader in traffic control, pavement marking, and safety product distribution. -Operates over 40–50 U.S. locations, delivering on-time services to highways, airports, railroads, utilities, military bases, and campuses. -Specializes in infrastructure sectors like highways, railroads, government works, transport corridors, and utilities, serving both public and private clients. -Projects range from daily equipment rentals and flagging services to multi-year highway reconstruction, airport runway marking, and utility traffic management. -Blends hands-on field expertise with advanced product distribution and supply-chain scale, with many executives beginning their careers as flaggers or field crews. -Maintains rigorous safety standards via ATSSA-certified crews and in-house training, while distributing high-end traffic safety gear and PPE nationwide.

Sector Specialisms