Office Assistant 1 - VID 202541

Overview

Manage surplus property records, sales listings, and public inquiries.

Key Responsibilities

• database management
• office suite
• intranet advertising
• sales listings
• agency transfers
• regulatory compliance

Tasks

-Create, modify, maintain, and process records and transactions using the State Surplus Property Database (SSP) as well as the NYS Store’s online site. -Utilize Microsoft Office Suite and web-based applications to perform other related duties as required. -Advertise surplus items on the intranet and track status. -Work professionally and effectively with various state agencies, municipalities, and the general public. Refer inquiries as necessary. -Prepare and produce daily sales listings for public view. -Gather information and correspond with the public regarding questions on items offered for sale. -Process agency transfers, review storage receipts and communicate with warehouse staff. -Operate various communication systems such as telephones and computers; and keep records of such communications. -Understand and enforce rules and regulations in accordance with the State Finance Law, auction contract, and internal procedures.

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Benefits

-There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

About Nys Office Of General Services

-Specializes in streamlining and centralizing essential services for New York State’s government operations. -Oversees state-managed real estate, including leasing and facility design across offices and public infrastructure. -Leads major design and construction projects, from facility renovations to emergency infrastructure work. -Serves a broad clientele: state agencies, local governments, nonprofit organizations, even school districts. -Operates the iconic Corning Tower in Albany and works on high-profile assignments across New York. -Balances day-to-day procurement and long-term capital planning in one cohesive organizational structure.

Sector Specialisms