Senior Office Services Assistant

Overview

Assist in managing office facilities, services, vendors, safety, and admin tasks.

Key Responsibilities

• facility management
• contract management
• mis reporting
• safety management
• procurement
• compliance

Tasks

-Tie-up with hotel for visitor’s accommodation and transport agency for local commute. -Coordinating and managing celebrations of events as directed by the management. -Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services. -Keeping track of all office expenses and procurement. -Ensuring 24x7 availability of facilities with zero break downs of services (viz. Space Allocation, Utilities, Housekeeping Services, Pantry & Cafeteria etc.) -Preparing MIS reports -Responsible for implementation of BIPL Safety & Security Standard thus ensuring a safe & secure office premises. -Provide operational and/or functional support to other staff members on administrative matters. Supervise and manage the IFM service provider for their efficient execution of services as per the SLA -Managing office service contracts, ensuring timely renewals, and tracking performance of the deliverables by vendors. -Coordinating legal & statutory compliances applicable on Chennai Office.

Requirements

• graduate
• ms excel
• powerpoint
• facility setup
• communication
• organizational

What You Bring

-Good Communication Skills -Good Knowledge of written and spoken English, Tamil & Hindi. -Qualification: Graduate with Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point -Preferred to have prior experience in setting up of a new facility, which would involve coordinating construction activities, management of temporary office space and ensuring all safety standards have been established before start of operations. -Strong organizational and multi-tasking skills

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Benefits

-Relocation Authorized: National - Family

About Bechtel Corporation

-The firm began building railroads and dams in the American West and grew into a pioneer of mega-projects. -Post-war, it laid massive pipelines across the Middle East and ventured into nuclear power, building the USA’s first commercial plant. -Its projects include Boston’s complex “Big Dig” tunnel, the Channel Tunnel, and Intel megafab campuses. -It operates in global markets across Energy, Infrastructure, Manufacturing & Technology, Mining & Metals, and Nuclear/Security/Environmental sectors. -Typical projects include highways, bridges, ports, airports, LNG plants, data-centers, environmental cleanups, and nuclear facilities.

Sector Specialisms