Administrative Assistant

Overview

Provides administrative support to the division, handling communications, scheduling, and office tasks.

Key Responsibilities

• file management
• calendar scheduling
• client service
• meeting coordination
• document preparation
• office administration

Tasks

-Provide support by photocopying, filing, and sending faxes as needed. -Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. -Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. -Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. -Maintain supervisor's calendar, schedule meetings and conference rooms for Department. -Prioritize and manage multiple tasks, changing priorities as necessary -Provide prompt and professional service to all internal and external clients. -Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. -Prepares and distributes internal communications and serves as a central clearing position for general information. -Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. -Pulls and put files to dead storage as required. -Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).

Requirements

• associate degree
• 2+ years
• microsoft office
• oracle
• team player
• analytical

What You Bring

-Occasional lifting of up to 30 lbs. -Associate degree in Business Administration or related discipline -Work under pressure and adapt to changing requirements with a positive attitude -Minimum 2 years’ experience in office administrative work -Oral and written communication skills as required for the position -0 % -Self-motivated, proactive and an effective team player -Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred -Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others -Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored -General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.

People Also Searched For

Benefits

-We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. -Charitable Giving Match with our Rosendin Foundation -ESOP – Employee Stock Ownership -Medical, Dental, Vision Insurance -Term Life, AD&D Insurance, and Voluntary Life Insurance -Pre-tax Flexible Spending Plans (Health and Dependent Care) -17 PTO days per year plus 10 paid holidays -Disability Income Protection Insurance -Annual bonus program based upon performance, profitability, and achievement

About Rosendin

-Provides comprehensive services in electrical design, installation, and maintenance. -Works on projects across various sectors, from high-rise buildings to large-scale infrastructure. -Specializes in both traditional electrical systems and cutting-edge energy solutions, including solar and sustainable technologies. -Known for its high-quality work on complex, large-scale commercial, industrial, and utility projects. -Reputation for safety and technical expertise makes it a go-to partner for major contractors and developers. -Continues to adapt to evolving technologies and client needs, including expanding into smart building solutions.

Sector Specialisms