HR & Admin Assistant

Overview

Handles admin duties, front desk, HR support, recruitment, payroll timesheets, and document control.

Key Responsibilities

• equipment maintenance
• database management
• license renewal
• document control
• inventory management
• recruitment support

Tasks

-Monitor and maintain the offices cleanliness and etiquette. -Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed. -Assist the HR & Admin Manager with daily tasks -Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews -Point of contact for Etisalat, ADDC, Du, etc. -Execute tasks and provide continuous support to HR & Admin Manager -Answer all client questions and incoming calls -Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms -Support HR Department in Employee Onboarding and Exit formalities -Liaise with PRO for daily tasks -Maintain relevant databases when necessary -Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines -Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy) -Greet guests and provide them with superb customer service -Maintain CV database of the company -Employee documents filing and record update. -Prepare the monthly timesheet for payroll purpose -Redirect phone calls to the appropriate department and takedown messages -Support HR Department in recruitment and interview arrangements -Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies. -Handle work permit, visa processing documents and applications in coordination with the PRO

Requirements

• google suite
• ms office
• hr practices
• hr experience
• multitasking
• communication

What You Bring

-Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals. -Effective written and verbal English language communication skills, Arabic would be a plus. -Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent. -Good knowledge of HR Practices -Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results. -Collaborate easily with the Executive Team, Line Manager, and employees -Ability to multitask.

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About Itech Engineering Consultancy

-It specialises in BIM production, clash detection, virtual project controls, design coordination and training. -Typical projects include major aviation terminals, hospitals and district cooling facilities across UAE and KSA. -Its multidisciplinary team combines expertise in architecture, engineering, computing and project management. -Known for a strategic alliance with Morganti to expand high‑end BIM delivery in Saudi Arabia.

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