Department Coordinator

Overview

Provides admin support to leaders: calendar, travel, meetings, projects and communications.

Key Responsibilities

• spreadsheet analysis
• calendar management
• meeting coordination
• database management
• data analysis
• client support

Tasks

-Assist with event planning and complete special projects as assigned, such as creating and editing presentations, reports, and complex spreadsheets while serving as a strategic thinking, organized multitasker, and trusted to operate with independence, and discretion. -Manage dynamic calendars, make travel arrangements, and prepare expense reports. -Perform all reasonable duties as assigned by the Director of Administration, helping out the Administrative Pool as required. -Coordinate, implement and/or attend, as directed, all conferences and meetings, including the preparation of agendas, and the creation and distribution of meeting minutes/notes. -Respond to/assist Associates, Tenants or Vendors with questions in a timely, professional manner, establishing good relationships across the Company. -Collaborate with senior management to align projects with the leader’s strategic objectives, identifying key deliverables and milestones. -Provide general office and reception support as required or any other duties as assigned. -Manage related files, databases, organizational charts, and policies. -Recognize and adjust to change; maintain control of overall agenda, but include others in a task-focused manner; create a disciplined process -Manage multiple action items or projects concurrently cross departmentally which may include but not be limited to task lists, research, reporting, tracking priorities, and calendars. -Perform data querying and analysis on an ad-hoc basis as needed for various projects assigned.

Requirements

• microsoft office
• bachelor's degree
• 2+ years
• adaptability
• communication
• detail-oriented

What You Bring

-Adaptable as situations warrant, and ability to focus on multiple deadlines and change as the demands and fast pace requires -Detail oriented and highly accurate. Extreme sense of urgency; complete work with accurate detail and in accordance with company standards and policies; motivated by a strong sense of duty and responsibility for completing work quickly and correctly -Intermediate to advanced proficiency in Microsoft Office Suite, including Outlook (for calendar management/email), Excel (for expense tracking/reporting), and PowerPoint (for presentation creation and editing). -Associate’s/bachelor’s degree, or relevant job experience supporting leadership or department head team members -Minimum of 2+ years of experience in a corporate support role -Ability to easily manage relationships and build rapport with others and keeping everyone informed and on the same page in a professional manner. Have a strong technical orientation, and you are able to communicate precise details.

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Benefits

-Employee discounts and wellness initiatives, like an onsite gym. -401k + match -Hybrid work environment (based on business or position needs) -Generous paid time off, volunteer time off, and paid holidays -Competitive compensation and incentive program participation -A commitment to life-long learning through learning plans that include internal and external trainings, as well as consideration for tuition reimbursement. -Full suite of benefits, including Medical, Dental, Life, Disability, and even pet insurance

About Waterton

-Headquartered in Chicago, it operates a vertically integrated platform encompassing acquisitions, property management, and in-house construction. -Renowned for employing value-add strategies, managing portfolios across multifamily, hospitality, and senior living sectors. -Projects include lease-ups, garden and high-rise apartments, mixed-use residences, conversions, and ground-up developments. -Innovative Resitality® model merges hotel-style hospitality with residential living for enhanced satisfaction. -Leadership comprises experts in capital markets, design/construction, and operations, with extensive industry experience. -Notable landmark transactions include Chicago’s Presidential Towers and collaborations with leading hospitality firms. -In-house team efficiently manages budgets, construction, and compliance, ensuring optimal project outcomes.

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