Commercial Property Coordinator (20 Hudson Yards)

Overview

Coordinate daily operations, admin, finance, compliance for a premier commercial property.

Key Responsibilities

• ccure system
• vendor management
• invoice processing
• insurance tracking
• maintenance scheduling
• financial reporting

Tasks

-Compile monthly accruals and support chargebacks. -Coordinate tenant services including ID/access appointments and compliance with building rules. -Organize and maintain project, vendor, ownership, and tenant files. -Support vendor management and ensure compliance with contracts and performance standards. -Review and track certificates of insurance for accuracy and compliance. -Respond to maintenance requests and ensure tenant satisfaction. -Provide input for monthly variance reports and assist in quarterly reforecasting and annual budget preparation. -Conduct regular property inspections and manage work orders. -Monitor incident reports and ensure timely notification to the Risk Management department. -Track maintenance schedules and address occupant concerns. -Process invoices and resolve billing discrepancies. -Assist with drafting contracts and additional service requests. -Notify relevant teams of upcoming insurance expirations (90/60/30 days). -Administer access control IDs using the CCURE system. -Coordinate locksmith services for repairs and replacements. -Liaise with janitorial, security, and maintenance teams. -Manage access requests for loading dock tickets and assist with billing reviews. -Schedule meetings, prepare agendas, and document minutes. -Create building IDs. -Assist with project coordination and support office operational needs. -Draft and distribute communications regarding building activities and events. -Maintain organized financial documentation and workbooks.

Requirements

• word
• excel
• dob now
• bis
• notary
• bachelor’s

What You Bring

-Proficient in Word and Excel -Project coordination experience; tenant/vendor management and scheduling -Able to interact diplomatically with corporate and property staff and tenants -Contract development and processing experience -Strong verbal and written communication skills -Strong knowledge of operational procedures, certificates of insurance, accounting fundamentals, and contract development -Able to maintain a strong customer service focus with both internal and external customers -Attentiveness to detail, strong grammatical skills and proof-reading ability -3+ years of p rior experience in property management (commercial real estate preferred) -Notary Public or is willing to obtain commission. -Highly organized and able to prioritize multiple tasks -Experience navigating city agency portals such as DOB NOW and BIS, with an ability to record and track violations, coordinating corrective actions, resolving issues, and ensuring timely and compliant resolution. -Bachelor’s Degree

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Benefits

-Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching -Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs -Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program -Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

About Related Management Company

-Evolved from affordable housing into a full-service global real estate powerhouse. -Manages luxury apartments, commercial space, condos, and affordable units in gateway cities. -Development portfolio includes landmark projects like Hudson Yars in Manhattan and The 78 in Chicago. -Vertically integrated operations oversee site acquisition, construction, design, leasing, sales, and asset management. -Launch of Related Digital marks expansion into data center infrastructure targeting AI and cloud demand. -Operates specialized divisions in residential, commercial, affordable housing, and digital infrastructure. -Known for integrating cultural, wellness, and hospitality elements into urban communities, offering art, fitness, and unique amenities. -Headquartered in New York City with offices and developments across major U.S. cities and select global markets.

Sector Specialisms