Receptionist / Administrative Assistant

Overview

Administrative support for office tasks and project coordination.

Key Responsibilities

• scheduling
• vehicle maintenance
• inbox management
• project coordination
• supply tracking
• invoice management

Tasks

Perform day-to-day general office administrative tasks in addition to supporting leadership. -Scheduling, copying, scanning, etc. as requested -Maintaining and scheduling routine auto maintenance for company vehicles -Maintain Group Leader’s Outlook Inbox and Calendar -Assist with sub-consultant coordination -Execute errands upon request (bank, delivery of plans and other documents) -Assist with scheduling -Send project status updates via email -Tracking, ordering, stocking supplies for the office, including break room -Maintain monthly invoice mark ups -Update cover sheets for project reports and specifications -Assist with project proposal documents -Drafting of letters and basic documents

Requirements

• word
• excel
• outlook
• sharepoint
• teams
• bluebeam

What You Bring

-Intermediate skills in Microsoft Word and Excel -Proficiency with Outlook -6 months to 1 year of experience in an administrative assistant or similar role -High Diploma or G.E.D. -1 to 2 years’ experience in an administrative assistant or similar role -Working knowledge of Microsoft Sharepoint -Proof-read various documents -Associate degree in Business Management or related field. -Experience working in Microsoft Teams and with Bluebeam.

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Benefits

-Health insurance, 85% to 100% employer-paid; -Employer paid life insurance; -Parental leave; -Employer paid vision insurance; -16 days of PTO at start, incremented up with years of service; -Use of company vehicle for company business. -Optional dental insurance; -Bi-Annual bonus program; -Employer paid short- and long-term disability insurance; -Optional supplemental buy-up life insurance;

About Macarthur Associated Consultants

-Over decades, it expanded into full‑service civil engineering and land surveying, growing to serve both public agencies and private developers. -The firm operates from offices in Edmond and Norman, offering services in transportation planning, storm‑water, subdivision design, utilities, and military design. -Highlighted projects span the I‑40 Crosstown Realignment, Oklahoma City Boulevard, Will Rogers World Airport expansions, and Amazon fulfillment facility infrastructure.

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