Administrative Assistant

Overview

Assist project managers and staff with administrative tasks, ordering, and documentation.

Key Responsibilities

• parts returns
• parts ordering
• ticket creation
• material tracking
• document management
• stock maintenance

Tasks

-Complete returns from over ordering or faulty parts -Order advance replacement parts and send back parts for repair (Keep detailed information for all parts) -Backup support for phones and assisting visitors that enter the building -Assist with creating service tickets and purchasing parts when needed -Update material tracking spreadsheet daily -Creating and updating all documents associated with new project booking -Assist all project managers and field personnel with any administrative task necessary for our projects -File electronically on a weekly basis -Maintain any stocked parts and make sure they are being used on projects prior to ordering

Requirements

• studio 360
• multitasking
• reliability
• microsoft word
• excel
• 3+ years

What You Bring

-Electronic filing through Studio 360 -Proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc. -Regular and reliable attendance, including the ability to work extended hours and weekends as required -Proficient in Microsoft Word, and Excel -3+ years of experience with billing, administration, coordination, or related functions.

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About Shambaugh & Son, L.P.

-Specializes in delivering complex construction projects from design through to commissioning. -Services include mechanical, electrical, plumbing, and process systems, making it a go-to partner for demanding construction needs. -Portfolio includes work for Fortune 500 companies, government agencies, and high-demand private sector clients. -Known for maintaining long-term relationships with clients by delivering quality and reliability on every project.

Sector Specialisms