Mail Clerk

Overview

Receive, sort, scan, and distribute mail/packages; handle shipments and office support.

Key Responsibilities

• mail processing
• mail tracking
• courier management
• mail distribution
• equipment operations
• client communication

Tasks

-Office Support Services: Perform hospitality and minor housekeeping, stock mailroom and copy room supplies, support office moves and charity events, and set up/tear down conference rooms -Mail Processing & Security: Sort mail daily for time-sensitive documents, stamp and deliver bankruptcy letters same day to 7th floor litigation team, never open private/confidential mail, and process all mail only within secure mailroom -Daily Operations: Pick up mail from stations throughout the day, ensure pre-noon pickups are stamped and placed in 5th floor mailroom bin for timely delivery, and follow BMO mailroom Record Retention Schedules -Client Communication: Respond to client inquiries via telephone, email, or Microsoft Teams, and submit any additional requested duties to reporting manager for review before execution -Documentation & Tracking: Record certified/registered mail using FileMaker Pro Security Mail Tracking software, scan/email USPS Business Reply Mail manifests to management, and turn over checks to BMO Bank personnel -Mail Distribution: Place mail in proper distribution piles, deliver to individual mail slots or directly to recipients, and ensure personal/confidential mail is delivered same day unopened -Mail Equipment Operations: Run outgoing mail through Metered Pitney Bowes Machine with proper cost center codes, fold and insert documents into envelopes, and apply correct postage (no personal mail) -Courier & Shipping Management: Scan and process all incoming/outgoing courier shipments (FedEx, UPS, DHL, messenger, USPS Priority), weigh mail for correct postage, and arrange courier pickups

Requirements

• heavy lifting
• word processing
• high school
• mailroom exp
• standing
• hand coordination

What You Bring

-Must be able to lift a minimum of 50 lbs. -Excellent computer skills, specifically Word Processing and Database entry and knowledge of fax and scanning machines -High school diploma or GED -Ability to spend much of the day on his/her feet -1+ years of mailroom experience -Must be able to work quickly with hands and have good hand/eye coordination

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

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