Project Assistant

Overview

Assist with project documentation, submittals, change orders, and admin tasks

Key Responsibilities

• document control
• rfi processing
• submittal management
• change orders
• meeting minutes
• stakeholder communication

Tasks

-Attend meetings and record and distribute minutes of meeting. -Maintain effective communications to ensure all stakeholders are informed and up-to-date -Maintain organized project files in accordance with company’s Project File Structure. -Work closely with the Project Manager, Project Coordinator, Estimator, and Site Superintendent to minimize their need to do task work: -Drafting minutes of meetings, contracts and correspondence. -Expedite or coordinate information submitted by owner, consultants, trades and suppliers. -Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs. -Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed. -Obtaining and processing of all submittals and RFI’s -Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements. -Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery. -Change order pricing and documentation -Educate Project Managers, Project Coordinators, Estimators, and Superintendents in project administration. -Enhance relationships with existing clients, consultants, suppliers and trades. -Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout. -Process all change management documentation in applicable systems, ensuring accuracy at all times. -Develop new relationships with clients, consultants, suppliers and trades. -Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders. -Document management and control

Requirements

• microsoft office
• excel
• powerpoint
• analytical
• communication
• problem solving

What You Bring

-Ability to learn and adapt to changing systems, technology and procedures -Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment -Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment -Superior computer skills in Microsoft Office Word, Excel and Power Point -Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail -Ability to work within tight deadlines and prioritization of work to achieve them -Superior interpersonal, organizational and analytical skills -Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative -Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment -Ability to forge, grow and maintain positive relationships with multiple groups -Strong written and oral communication skills

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About Bird Construction

-Delivers billions in annual revenue and maintains a strong project backlog. -Typical projects include industrial facilities, civil infrastructure, institutional buildings, modular fabrication and maintenance services. -Its strengths lie in self-performed trades—from earthworks and concrete to mechanical, electrical and modular fabrication. -Leverages technology such as BIM/VDC and modular solutions to enhance efficiency and certainty in delivery. -Projects range from deep-mining support and hydroelectric work to transit stations, healthcare facilities and mass timber buildings. -With a finance division (Bird Capital), it can participate in project equity, blending construction with strategic investment.

Sector Specialisms