Administrative Assistant (Rockland Street Elderly Housing)

Overview

Provides administrative support and front‑desk duties for senior housing portfolio.

Key Responsibilities

• mail handling
• document prep
• office support
• access management
• expense reporting
• visitor reception

Tasks

-Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) -Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. -Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). -Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. -Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. -Obtain work orders from residents and documenting the work orders appropriately. -Assist with collecting documentation from residents for recertifications. -Support team members with accurate, timely expense reports and detailed travel arrangements.

Requirements

• hud
• microsoft office
• bilingual
• driver's license
• high school
• entry level

What You Bring

-HUD experience. -Basic familiarity with computer systems and web-based applications. -Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.) -Strong organizational and multitasking skills. -Bilingual in English and Haitian Creole or Portuguese. -A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy. -High school diploma or GED equivalent. -Less than 1 year of relevant work experience. -Excellent written and verbal communication skills.

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Benefits

-Flexible and/or Hybrid schedules are available for certain roles -Various Comprehensive Medical, Dental, & Vision plan options -Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options -Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) -Tuition Reimbursement program and continuous training and development opportunities -Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) -Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution -Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families -Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance -401(k) plan options with a company match -Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)

About Winncompanies

-Began as a vision to turn housing into vibrant communities. -Operates across 27 states plus D.C. and Puerto Rico. -Handles a diverse portfolio including affordable, mixed-income, market-rate, and military housing. -Projects integrate residential units with commercial spaces to create lively, mixed-use neighborhoods. -Expanded through three business arms: development, residential management, and military housing services. -Known for award-winning projects that revitalize neighborhoods with energy-efficiency upgrades. -Combines large-scale property management with hands-on community engagement programs.

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