Department Administrator (Part time)

Overview

Provides administrative support and office coordination for a busy department.

Key Responsibilities

• record creation
• system updates
• invoice processing
• excel spreadsheets
• file management
• opportunity registration

Tasks

-General office coordination including monitoring and restocking office supplies, scheduling services, managing office supplier invoices, and coordinating with internal IT for equipment upgrades and asset logging -Creating new customer and supplier records on B2O/Workday -Prioritising and managing daily workloads for a busy team -Supporting local marketing activities, including updating online adverts, ordering brochures and signage, and logging print adverts -Updating internal systems such as Engage and local agency databases -Handling incoming calls and accurate message taking -Managing and updating team contact databases -Supporting job file management, including opening, maintenance, closure, and archiving in line with procedures and compliance requirements -Typing and formatting correspondence, reports, and PowerPoint presentations -Maintaining team records, including meeting minutes, work in progress reports, and forecasting documents -Assisting with ad hoc duties and contributing to team-wide or business unit initiatives -Raising invoices and credit notes using the B2O system -Creating and maintaining spreadsheets, schedules, and lists using Excel (intermediate level) -Attending and contributing to meetings, as required -Managing international fee shares and intercompany agreements -Registering new opportunities and jobs on internal systems, creating conflict check reports, and maintaining appropriate filing -Assisting with the preparation of engagement letters, ensuring proper signing and storage

Requirements

• office coordination
• microsoft office
• workday
• time management
• communication
• detail‑oriented

What You Bring

-Proven experience in an administrative or office coordination role, ideally within a professional or corporate environment -Confident IT user with proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with systems like Workday or similar platforms -High level of organisation, time management, and attention to detail -Strong communication skills, both verbal and written -Professionalism and discretion when dealing with sensitive information -Ability to manage multiple tasks and prioritise effectively in a fast-paced environment

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms