Creative Services Coordinator

Overview

Coordinates creative services, handling docs, libraries, photoshoots and tender support.

Key Responsibilities

• library maintenance
• document proofreading
• bid coordination
• data updates
• photoshoot support
• template design

Tasks

We are currently recruiting for a Coordinator to bring additional organisation and support to the Creative Services team. Reporting directly to the Head of Creative Services, the successful candidate will be responsible for document and library updates/maintenance, managing new information, assisting with photoshoots, bespoke and template design work, assisting with PQQs, plus other administrative tasks. -Ensuring forms/questionnaires are completed on time, and worked on to the administrator’s own initiative as much as possible, gaining assistance from relevant members of the company where appropriate with adequate time to complete. -Assist with maintaining all libraries kept within bid design, such as BW CVs, BW Previous Projects and BW Project Photographs. -Actively liaising with the bid designers to agree their needs/documentation for tender interview/presentation documents and be actively involved in their preparation. -Updating/Maintaining staff information contained within Bid Design’s spreadsheets. -Liaising with new starters, retrieving information to ensure CV libraries are kept up-to-date at all times. -Ensuring all documentation is 100% correct; proof read, spell checked and consistent, in standard company format, as approved by the Head of Creative Design. -Liaising with project teams obtaining, preparing and completing project information, organised in the tender and PQQ libraries with excellent accuracy and attention to detail.

Requirements

• word
• excel
• outlook
• indesign
• detail‑oriented
• time management

What You Bring

-You must demonstrate outstanding attention to detail with excellence in written communication to ensure the highest possible standards of grammar and accuracy are achieved at all times and IT skills including Word, Outlook and Excel as a minimum. -You must be able to work on your own as well as in a team with the confidence to ask questions, challenge the status quo and be willing to learn every day. -Time management across all workload and ensuring 100% record of meeting deadlines, without fail. -InDesign skills required, other CS skills preferred but not essential. -You will also be a strong, proactive team player with the ability to multi-task and prioritise whilst showing support, encouragement and excellent organisational skills to ensure that deadlines are adhered to. -You must possess excellent organisational skills, with high standards of support.

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About Bw: Workplace Experts

-Grew into a specialist in CAT A and CAT B fit-outs, plus turnkey Design & Build projects. -Handles projects across everything from 1930s factory conversions to modern campus refurbishments. -Maintains a bi-annual feedback loop with suppliers, fostering deep partnerships.

Sector Specialisms