Executive Administrative Coordinator

Overview

Admin support for executives and business unit, handling scheduling, docs, budgets, and events.

Key Responsibilities

• schedule management
• expense reporting
• budget oversight
• payroll processing
• document preparation
• event coordination

Tasks

-Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries. -Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion. -Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department. -Anticipate and resolve any issues or problems that may arise for the executive. -Oversee budget management, including monitoring expenses and processing invoices. -Reviews timesheets and payroll reports, and enters data into the payroll system. -Provides administrative support to other business units as needed. -Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives. -Supports, facilitates, and promotes coordination and collaboration across functional teams. -Organize and facilitate events, such as staff meetings, retreats, and workshops.

Requirements

• concur
• oracle
• microsoft 365
• high school
• 5+ years
• project management

What You Bring

-Ability to multitask and work with teams and independently in a fast paced, dynamic environment, under deadline pressure with external and internal partners at all levels to deliver results -Experience with Concur or travel/expense software, timekeeping software, AS9, Oracle, SailPoint or service ticket software -Demonstrated administrative, organizing and planning skills -Demonstrated knowledge of corporate and business unit policies procedures and practices -Flexibility to handle multiple daily deadlines and adapt to changing priorities -Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools -Demonstrated business acumen -High school Diploma or GED -Excellent written and verbal communication skills -Strong organizational, time management, and problem-solving skills -Proven ability to manage multiple tasks and projects through strong project management and planning skills -5 years of administrative experience, including 3 years supporting an Executive -Demonstrated ability to identify and implement process enhancements and efficiencies -Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work -Demonstrated ability to build consensus and establish trust

People Also Searched For

About Constellation

-Reclaimed independence in 2022 to focus on clean-energy goals. -Powers over 20 million U.S. homes and businesses with diverse energy sources. -Restarted Three Mile Island Unit 1 with Microsoft's 20-year energy agreement. -Provides retail energy services to ~2 million customers, including Fortune 100 companies.

Sector Specialisms