Senior Payroll Administrator

Overview

Manage multi-state payroll, certified payroll compliance, and related admin tasks.

Key Responsibilities

• certified payroll
• timecard import
• payroll processing
• compliance reporting
• data integration
• stakeholder coordination

Tasks

Collaborate with HR to ensure employee data is accurate and up to date. Assist with developing and maintaining departmental, state, and federal reports and records. Export and import timecard data between timekeeping and payroll systems. Coordinate with internal and external stakeholders including general contractors, subcontractors, government agencies, and labor unions. Respond to employee inquiries regarding paychecks, deductions, and payroll issues. The Senior Payroll Administrator is responsible for coordinating the day-to-day activities of the Payroll Department and ensuring that weekly and certified payrolls are processed accurately and on time. Review initial job packets for certified payroll and prevailing wage requirements. Ensure contractual obligations and certified payroll reports are submitted accurately and on schedule. Review and process subcontractor certified payroll documentation in a timely manner. Coordinate year-end processing, reporting, and reconciliation. Upload compliance documentation into project-specific payroll tracking systems. Maintain confidentiality of employee and payroll information. Calculate hours, tax withholdings, deductions, bonuses, and union fringes. Audit automated and manual timecards for accuracy prior to processing. Review and enter labor allocations reported on timecards. Prepare terminations, manual checks, and payroll adjustments as needed. Process monthly union fringe reports for payment. Process and submit certified payrolls to ensure compliance with federal, state, and local prevailing wage laws. -Collaborate with HR to ensure employee data is accurate and up to date. -Assist with developing and maintaining departmental, state, and federal reports and records. -Export and import timecard data between timekeeping and payroll systems. -Coordinate with internal and external stakeholders including general contractors, subcontractors, government agencies, and labor unions. -Respond to employee inquiries regarding paychecks, deductions, and payroll issues. -Administer full-cycle, multi-state payroll for 600–700 employees. -Review initial job packets for certified payroll and prevailing wage requirements. -Coordinates year-end processes -Ensure contractual obligations and certified payroll reports are submitted accurately and on schedule. -Review and process subcontractor certified payroll documentation in a timely manner. -Coordinate year-end processing, reporting, and reconciliation. -Upload compliance documentation into project-specific payroll tracking systems. -Maintain confidentiality of employee and payroll information. -Maintains employee confidence and protects payroll operations by keeping information confidential -Calculate hours, tax withholdings, deductions, bonuses, and union fringes. -Audit automated and manual timecards for accuracy prior to processing. -Review and enter labor allocations reported on timecards. -Prepare terminations, manual checks, and payroll adjustments as needed. -Process monthly union fringe reports for payment. -While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell -Supports the department with the developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandated, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate record -Process and submit certified payrolls to ensure compliance with federal, state, and local prevailing wage laws.

Requirements

• cpp
• excel
• multi-state
• union payroll
• 7-10 yrs
• bachelor's

What You Bring

Bachelor’s degree in Business or Accounting preferred. Certified Payroll Professional (CPP) certification preferred. Experience with multi-state payrolls (CA, NV, AZ) required. Proficient in Microsoft Excel (PivotTables, VLOOKUP) and payroll/timekeeping systems. -The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus -Understanding of union/non-union and prevailing wage payroll. -Bachelor’s degree in Business or Accounting preferred. -Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment -Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel -Certified Payroll Professional (CPP) certification preferred. -Current knowledge of applicable federal and state wage and hour laws and taxation -Experience with multi-state payrolls (CA, NV, AZ) required. -Display superior written and oral communication skills and effective listening skills -Ability to work both independently and in a collaborative team-oriented environment -Minimum 7-10 years of union/prevailing wage payroll experience required. -Proficient in Microsoft Excel (PivotTables, VLOOKUP) and payroll/timekeeping systems. -Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving -Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines

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Benefits

Compensation details: 78000-83000 Yearly Salary -ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary. -Health, Dental, and Vision as well as other supplemental health insurance. -On the job training provided to all employees -401K Retirement Benefits are extended to all Non-union employees. -Holiday Pay -Opportunities for career advancement

About Pavement Recycling Systems

-Focused on sustainable roadwork solutions, the company revolutionizes pavement rehabilitation. -Provides cost-effective, environmentally friendly methods for resurfacing and repairing pavements using advanced technologies. -Their innovative approach reduces waste and promotes resource efficiency, offering an alternative to traditional road reconstruction methods. -Delivers high-quality services for government, commercial, and industrial sectors with a strong emphasis on transportation and infrastructure. -Notable projects include large-scale roadway resurfacing, maintenance of highways, and urban street rehabilitation. -Leverages cutting-edge equipment and specialized techniques to ensure lasting, durable roadways.

Sector Specialisms