Administrative Assistant, Legal/Compliance Team

Overview

Admin support for Legal/Compliance execs, handling schedules, travel, events.

Key Responsibilities

• schedule management
• travel coordination
• admin support
• event planning
• liaison
• process improvement

Tasks

-Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. -Improve quality results by studying, evaluating, and re-designing processes, implementing changes. -Effectively manage executive schedules by anticipating needs, prioritizing to business goals, and scheduling/accepting meetings with proactive time-zone awareness. -Enhance the Legal/Compliance executives’ and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. -Represent executives and the company to both internal and external parties by welcoming visitors; arranging company dinners and other corporate functions; answering questions and meeting requests directed to each executive. -Provide administrative support by maintaining paper and electronic files, processing invoices and expense reports, drafting and reviewing correspondence. -Arrange domestic and international corporate travel and meetings by developing itineraries and agendas; scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations. -Serve as liaison between the Legal/Compliance executives, other company executives and vice presidents to facilitate the smooth operation of the Legal/Compliance team. -Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans. -Plan and execute high visibility events, such as charity functions, and corporate events.

Requirements

• bachelor's
• paralegal
• executive support
• calendar coordination
• microsoft office
• erp

What You Bring

-Associate's Degree or Bachelor's degree preferred, High School Diploma required -Paralegal experience helpful but not required -Minimum 3 years of experience supporting an Executive team member; experience supporting multiple executives preferred -Experience coordinating calendars, travel logistics, meetings; prior experience working with other administrative professionals to coordinate complex executive calendars preferred -Fluent with Microsoft Office Suite/Teams; experience with a variety of software-based systems (e.g., ERP and Concur). Experience with SharePoint preferred

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About Lutron Electronics

-Pioneered the first solid-state dimmer and reshaped how people control light. -Privately held and headquartered in Coopersburg, PA, the company has grown from a small lab to a global leader in lighting control systems. -Serve iconic residential and commercial projects—from cozy homes to large complexes like the New York Times Building and Lincoln Financial Field. -Offer integrated lighting, motorized shading, and control solutions, deployed across homes, offices, hotels, hospitals, and schools. -Notable innovations include the first mass-market electronic dimmer, fluorescent ballast controls, and combined light-and-shade systems. -Systems often include wireless and wired platforms tailored for specific environments—like HomeWorks QS for residences and Quantum for large buildings.

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