Project Support Assistant - Los Angeles

Overview

Provide clerical and project admin support, handling filing, communication, scheduling, and basic reporting.

Key Responsibilities

• expense reporting
• spreadsheet management
• document scanning
• report generation
• calendar management
• meeting coordination

Tasks

-Creates expense reports for project team members -Faxes documents -Maintains simple spreadsheets -May maintain personal calendar for project manager -Completes simple paper filing activities -Performs scanning and electronic filing -Generates or distributes ad hoc reports using various business systems and databases to internal project team -Maintains project calendar -Greets and directs visitors -Prepares files for archiving -Generates simple documents, such as letters and memos -Assembles documents (reproduction and collation) -Receives and distributes mail -Copies documents -Arranges project-related meetings, travel and/or events -Distributes documents -Is coordinator of project communications

Requirements

• excel
• powerpoint
• outlook
• peoplesoft
• high school
• communication

What You Bring

-Communication skills, including verbal and written skills -Basic MS Excel and PowerPoint skills -High School Diploma or equivalent preferred -Concentration and cognitive skills -Attention to detail and reading comprehension -Telephony and Webconferencing -Ability to make decisions -Basic MS Outlook skills -2+ years relevant experience preferred -Performs basic word processing and data entry -Interpersonal skills -Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time. -PeopleSoft and Blueprint Basic Users -Time Reporting Policies and Procedures -Basic MS Word skills -Problem-solving ability -Spelling and grammar skills

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Benefits

-Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.

About Black & Veatch

-Headquartered in Overland Park, Kansas, it delivers multi‑billion‑dollar projects in energy, water, communications and industrial sectors. -The company’s portfolio spans landmark work—from power plants and water treatment systems to hydrogen and LNG facilities. -It handles full lifecycle services: from strategic advisory and engineering through procurement, construction and operations. -Its history features many firsts: early U.S. water and power infrastructure, the first U.S. hydrogen conversion project, and biosafety labs overseas.

Sector Specialisms

Visa Sponsorship

-visa sponsorship not available

Security Clearance

-criminal/civil background check -drug screen -motor vehicle records search