Office Administrator II Accounts Payable

Overview

Process vendor invoices, reconcile payments, and support AP functions.

Key Responsibilities

• vendor management
• invoice processing
• po matching
• payment reconciliation
• audit support
• aging reports

Tasks

-Respond to vendor inquiries and resolve discrepancies or payment issues professionally and promptly -Reconcile accounts payable transactions and assist with monthly closing procedures -Review, code, and process vendor invoices accurately and in a timely manner. -Match purchase orders, receiving documents, and invoices to ensure completeness and accuracy. -Collaborate with procurement, accounting, and other departments to streamline payment processes and resolve issues -Assist with audits by providing supporting documentation and responding to auditor requests -May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds -Gather all pertinent information to submit freight claims. -Submit new requests for vendors including which includes obtaining W-9’s, applicable insurance forms, signed documents, etc. -Integrity & Confidentiality - Handles sensitive financial information with discretion and adheres to ethical standards -Monitor aging reports and ensure timely payments to avoid late fees or service disruptions

Requirements

• excel
• erp
• accounting
• analytical
• detail
• teamwork

What You Bring

-Analytical Thinking - Applies logical thinking to solve issues, reconcile discrepancies, and evaluate data -Organizational Skills - Keeps documents and records well-organized and accessible; manages multiple responsibilities efficiently -Attention to Detail - Maintains accuracy in processing financial transactions; identifies errors and inconsistencies -Technical Proficiency - Demonstrates proficiency in accounting systems, ERP software, and Microsoft Excel -Communication Skills - Clearly conveys information verbally and in writing; responds to vendors and team members professionally -Problem Solving - Takes initiative to identify and resolve issues with minimal supervision -Teamwork & Collaboration - Works effectively with others across departments; supports a positive team environment -Time Management - Effectively prioritizes tasks to meet deadlines, especially during high-volume periods

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About Builders Firstsource

-Survived the Great Recession, then expanded rapidly through acquisitions like ProBuild (2015) and merger with BMC (2021). -Projects range from single-family homes to light commercial builds, including off-site prefabricated trusses, panels, and millwork. -Invests in digital tools (e.g., MyBLDR.com via acquisition of Paradigm) and factory-built components to streamline homebuilding. -Maintains its own fleet of trucks and in-house installation services, offering one-stop solutions that most competitors lack. -Stands out for integrating over 60 acquisitions while keeping local teams, and executing major share buybacks alongside growth.

Sector Specialisms