Facilities Coordinator (Onsite)

Overview

Coordinate facility ops, work orders, and vendor management for a hospital.

Key Responsibilities

• work orders
• excel tracking
• purchase orders
• vendor scheduling
• facility coordination
• client inquiries

Tasks

-Acknowledge all client inquiries and collect work orders. -Utilize Microsoft Office products, particularly Excel, to track information and manage spreadsheets. -Follow instructions, short correspondence, and memos and ask clarifying questions. -Assist the Facilities Manager with the generation of purchase orders and setting up accounts payable. -File work orders, proposals, department files, and other paperwork submitted by vendors. -Monitor activities that happen outside the building, such as proper waste disposal and recycling. -Facilitate correspondence with vendors, technicians, and clients. -Deliver own output by following defined procedures and processes under close supervision and guidance. -Manage the full lifecycle of work orders, from collection and filing to tracking and completion. -Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. -Respond to common inquiries or complaints from clients, co-workers, and supervisors. -Schedule vendors for critical maintenance repairs and ongoing upkeep. -Coordinate both soft and hard services within the facility. -Collect information reports to find out performance and progress status. -Receive parts and ensure their timely delivery to the appropriate personnel for job completion. -Meet vendors on site and escort them into the office for scheduled services. -Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

Requirements

• communication
• organizational
• microsoft office
• high school
• math
• us authorization

What You Bring

-Communication skills to exchange straightforward information. -Strong organizational skills with an inquisitive mindset. -Proficiency in Microsoft Office products. Examples include Word, Excel, Outlook, etc. -High School Diploma or GED with up to 2 years of job-related experience. -Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. -Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. -Ability to follow basic work routines and standards in the application of work.

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Benefits

-Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date. . -Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities. -Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company. -CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $50,000 annually [or $24.04 per hour] and the maximum salary for the Facilities Coordinator position is $60,000 annually [or $28.85 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

About Cbre

-Specializes in property leasing, investment management, and advisory services across global markets. -Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors. -Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks. -Known for its innovative use of technology and data to drive real estate decisions. -Operates across various sectors, with significant expertise in healthcare, retail, and logistics. -Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship; candidates must be authorized to work in the us now and in the future.