Process Lead - Lease Administration

Overview

Oversee end-to-end lease administration, financials, compliance, and team leadership.

Key Responsibilities

• lease audits
• database management
• financial analysis
• process automation
• dates reporting
• client escalations

Tasks

-Support internal and external audits by ensuring documentation accuracy and timely responses. -Critical Dates Reporting: Track and report key lease dates such as commencements, expirations, renewals, and rent escalations to ensure compliance and timely decision-making. -Identify gaps in existing processes, propose solutions, and implement automation or efficiency initiatives. -Lead transitions, migrations, or new client onboarding projects. -Ensure compliance with lease accounting standards (ASC 842, IFRS 16) and corporate governance requirements. -Allocate work, monitor performance, and conduct quality reviews to maintain 100% data integrity. -Lease Audit & Reconciliations: Lease Audit involves a comprehensive review of lease documents, financial records, and landlord billings to confirm adherence to contractual obligations. The audit process validates accuracy of CAM, tax, and insurance charges, highlights potential overpayments or non-compliance, and provides recommendations for corrective actions, ensuring transparency and financial control. -Lead, mentor, and manage a team of analysts, ensuring productivity, accuracy, and timely delivery of lease administration activities -Provides mentorship and quality oversight to junior analysts and team members. -Performance Metrics: Responsible for meeting project timelines and maintaining high-quality deliverables. Ensure 100% data accuracy across all assigned tasks through thorough review and compliance with established standards. -Collaborate with landlords, legal, finance, real estate, and internal teams to resolve issues and drive alignment. -Act as the primary point of contact for client escalations, queries, and updates. -Database Management: Oversee and manage a diverse lease portfolio, including lease abstraction and setup, amendment abstraction and setup, estoppel review, vendor setup, and ensuring compliance with lease terms and conditions. -Financial Management: Perform detailed financial analysis of lease obligations, rent escalations, and other lease-related financial metrics, including: (i) recurring payments processing, (ii) real estate tax payments processing, (iii) non-recurring payments processing, (iv) landlord payment inquiries, (v) incoming client inquiries and requests, and (vi) cost schedule updates.

Requirements

• mba
• 12+ years
• lease systems
• excel
• communication
• sops

What You Bring

-Strong communication and client management skills for interacting with landlords, auditors, and stakeholders. -Education: Bachelor of Commerce, bachelor’s degree in real estate, Finance, Accounting, Business, or related field. MBA or equivalent preferred. -12+ years in lease administration/abstraction, property management, or corporate real estate. -Experienced in developing SOPs, training materials, and process documentation. -Experience working with Fortune 500 occupier clients across multiple regions. -Expertise in global lease management systems (MRI, Yardi, Visual Lease, Tririga, ProLease, Co-star etc.). -Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with strong skills in Excel (Pivot Tables, VLOOKUP, formulas, and reporting).

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About Newmark

-Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory. -_INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail. -سابق Opera specialized in complex transactions, capital structuring, and operational strategies. -_INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions. -INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.

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