Administrative Assistant

Overview

Provide front‑desk, mail, scheduling and office support as an administrative assistant.

Key Responsibilities

• data entry
• calendar management
• document creation
• mail processing
• vendor coordination
• reception management

Tasks

-Assist with planning and organizing internal events or meetings. -Perform routine data entry with accuracy. -Document Handling -Process incoming and outgoing mail and packages. -Manage internal calendars and schedule meetings. -Ensure office and common areas are organized and stocked with necessary supplies. -Greet visitors, clients, and vendors to ensure a positive first impression. -Coordinate with vendors for maintenance or service needs. -Maintain a clean and welcoming reception area. -Create and edit basic documents, reports, letters, and spreadsheets using Microsoft Word and Excel. -Answer and route multi-line phone calls professionally. -Scan, upload, and maintain electronic records.

Requirements

• microsoft office
• admin experience
• communication
• organizational
• heavy lifting
• bilingual

What You Bring

-Ability to manage multiple priorities and meet deadlines. -Exceptional verbal and written communication skills. -Minimum 1 year of administrative or receptionist experience, ideally in a fast-paced setting. -Must be able to lift and move up to 50 lbs as part of mail room and supply duties. -Strong organizational skills and attention to detail. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook). -Bilingual (English/Spanish) is a plus, but not mandatory.

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Benefits

-Company 401K plan with Employer Contribution Match -Company Paid Life Insurance -Auto and Home Insurance Discount Programs -Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage -Choice of Dental and Vision Coverage -Choice of Medical Coverage including Prescription and Short Term Disability Plans -Competitive Pay -Company Paid Time Off

About Ies Residential

-Specializes in delivering high-quality residential projects with a focus on design, engineering, and construction. -Has a legacy of successful projects and a reputation for innovation in the housing sector. -Portfolio includes single-family homes, multi-family units, and mixed-use developments that cater to diverse communities. -Integrates the latest technologies and sustainable practices in their builds, ensuring lasting value and functionality. -Projects are distinguished by attention to detail, high standards of safety, and collaboration with trusted partners. -Prides themselves on meeting the growing demand for quality residential housing in both urban and suburban environments. -Through expert project management, they have earned a reputation for on-time delivery and exceeding client expectations.

Sector Specialisms