Business Support & Department Administrator

Overview

Manage financial ops, admin, travel, logistics, and support for senior leaders

Key Responsibilities

• invoicing
• inventory
• it procurement
• compliance
• payments
• travel

Tasks

-Facilitate Strategic Meetings: Prepare and distribute comprehensive information packets for key meetings, ensuring leaders are fully prepared for critical decision-making. -Manage Financial Operations: Handle day-to-day financial tasks, including booking, invoicing, processing credit notes, and managing goods receipts and stock. -Support Operational Logistics: Manage inventory, IT/mobile hardware procurement, coordinate physical logistics , and oversee time-sensitive document translation requests. -Maintain Records and Compliance: Keep accurate vendor and client records, and ensure all financial processes comply with internal guidelines and external accounting standards. Manage PR and PO. -Process Payments and Claims: Oversee payment requests, manage claims registration, and assist with revenue planning and cost control. -Maintain Absolute Confidentiality: Handle sensitive information related to strategy, personnel, and finances with the highest degree of discretion and ethical compliance. -Ensure Leadership Effectiveness: Proactively manage complex, multi-time zone calendars and coordinate detailed travel arrangements and expense reconciliation for the core management team. -Drive Team Enablement: manage system access and assist team members with internal tool navigation and IT issue resolution.

Requirements

• sap
• microsoft suite
• analytical skills
• communication skills
• 2-3 years
• multitasking

What You Bring

-Operational Agility: Strong time management and prioritization skills, with the capacity to operate effectively in a fast-paced environment and accommodate flexible work hours for early meetings. -Analytical Skills: Strong analytical and decision-making abilities to process and interpret financial data. Good Knowledge of SAP is required. -Communication Skills: Strong verbal and written communication skills for effective interaction with vendors, clients, and team members. -Advanced Technical Proficiency: Advanced working knowledge of the Microsoft suite (Teams, Outlook, Excel, Word, PowerPoint) and SAP or a similar ERP system. -Multi-tasking Ability: The ability to manage multiple deadlines accurately and efficiently. -Relevant Experience: At least 2-3 years of experience in a similar role with strong proficiency in administrative tasks and business operations. -Exceptional Communication & Discretion: Fluent English (written/verbal) with a proven ability to manage high-level relationships and strictly maintain the confidentiality of sensitive information. -Strategic Problem-Solver: Demonstrated ability to research solutions, think holistically, and drive success within a complex organizational structure. -Interpersonal Skills: Proven ability to build and maintain positive relationships within the team and with external partners.

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Benefits

-Inclusive culture: A team culture where you can be yourself. -1-2 Business Interviews -Flexibility: Inclusive and flexible working environment with hybrid and remote options. -Growth opportunities: Continuous and individual learning journeys. -Welfare: Comprehensive welfare programs and health insurance extendable to your family; professional accident insurance. -A session with our recruiter to understand your motivation & learning goals -CV Screening

About Siemens

-The company drives progress with solutions in electrification, automation, and digitalization across industries. -With cutting-edge products and services, it leads sustainable innovation for industries like energy, manufacturing, and infrastructure. -Its impressive portfolio includes smart grids, automated factories, advanced healthcare technologies, and solutions for urban mobility. -Siemens’ digital solutions enhance efficiency and sustainability in everything from smart buildings to electric vehicles. -It has contributed to iconic projects, including energy-efficient train systems and automation in key industrial sectors. -Transforming how industries use digital technology to optimize operations and tackle global challenges.

Sector Specialisms

Interview Process

-cv screening -session with recruiter to discuss motivation & learning goals -1-2 business interviews -offer stage