Leasing Administrative Assistant

Overview

Admin support for leasing operations, handling data, reports, and marketing tasks.

Key Responsibilities

• site plans
• deal manager
• database management
• portfolio review
• report prep
• stakeholder coordination

Tasks

-Maintain and regularly update the company's marketing page on Commercial Edge, ensuring property listings and availability are accurate and current -Maintain confidentiality of all lease-related and financial information -Process leasing business travel expenses and maintain organized financial and reporting records -Generate and distribute the weekly Real Estate Committee agenda and serve as backup support for the report's preparation and accuracy -Manage portfolio review requests, coordinating with Task Wizard to ensure accurate and timely completion of deliverables -Support special projects and ad hoc assignments as needed by the Leasing or Real Estate leadership teams -Collaborate effectively with internal teams, brokers, and external partners to ensure accurate and timely flow of information -Provide administrative assistance to the Leasing Department, supporting day-to-day operations and leasing initiatives -Use Adobe Illustrator to update and maintain accurate site plans for active properties -Enter and maintain leasing data in Deal Manager, including new leases, renewals, amendments, and ancillary tenant documents -Create, update, and maintain accurate databases, reports, and records of all leasing-related documentation -Participate in weekly department meetings and assist in tracking follow-up items -Conduct availability list, site plan, and listing agreement audits to ensure data integrity and compliance with internal standards

Requirements

• deal manager
• adobe illustrator
• commercial edge
• microsoft office
• 3+ years
• database

What You Bring

-Familiarity with Deal Manager, Adobe Illustrator, and Commercial Edge preferred -Understanding of commercial leasing language and documentation -Excellent organizational, communication, and decision-making skills -Adaptability to new systems, processes, and changing priorities in a fast-paced work setting -Ability to maintain confidentiality and demonstrate professionalism in all interactions -Strong attention to detail with the ability to manage multiple projects and deadlines -Minimum 3 years of administrative experience in commercial leasing or real estate operations -Solutions-oriented mindset with sound judgment and critical thinking -Experience with database management and internet research -Self-motivated and capable of working independently while also thriving in a team environment -Ability to maintain and audit leasing and marketing data -Will work 8:00 AM to 5:00 PM US Pacific Time (PST) -Fluent in English -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

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Benefits

-Fully remote

About Bridge33 Capital

-Headquartered in Seattle with offices in Las Vegas and Denver, it operates across more than 23 states. -Their acquisition strategy focuses on value-add commercial retail — buying well-located assets and infusing them with capital and management expertise. -Projects range from grocery-anchored power centers to open-air shopping plazas in mid-sized U.S. markets. -Built on an entrepreneurial ethos, they combine disciplined underwriting with intense property management to unlock hidden value. -A standout fact: they operate their own property management and construction teams in-house, offering total control and speed. -Through fast execution and nimble operations, they’ve earned a reputation for turning retail assets into reliable income generators.

Sector Specialisms