Office Coordinator

Overview

Manage front desk, office coordination, travel and facilities for engineering staff.

Key Responsibilities

• facilities ops
• equipment procurement
• travel booking
• meeting coordination
• program tracking
• reception desk

Tasks

-Participates as needed in special department projects. -Coordinates and supervises maintenance and alteration of office areas and equipment. -Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.). -Supports a friendly and efficient guest experience as the main representative at the front reception desk. -Tracks and administers office wide employee programs (examples: Gift Card Tracking, etc.). -Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates. -Coordinates office activities and facilities, including the reception area, incoming and outgoing mail, and coordinates with facilities team on large material purchasing requests. -Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs for the entire staff in accordance with company purchasing policies and budgetary restrictions. -Performs facilities day-to-day operations. -Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines.

Requirements

• microsoft office
• bachelor's
• organizational
• communication
• customer service
• proactive

What You Bring

-Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). -Bachelor’s degree or equivalent experience. -Strong organizational & communication skills preferred. -Customer service experience. -Potential to answer the office phone line and direct calls to employees and other offices as needed. -Must be proactive and have the ability to work independently.

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Benefits

-401(k)/Roth retirement plans with company match -Optional Ancillary benefits including but not limited to: Legal, Pet, Critical Illness, Hospital Indemnity, Accident and Voluntary Life -Medical, Dental, Vision Insurance -Company Paid Life and AD&D -Paid Sick, Holiday and Vacation time -Short Term and Long Term Disability

About Hbk Engineering, Llc

-Expanding eastward, it has earned licensure across nearly all U.S. states and became a go-to partner for urban infrastructure projects. -It joined forces with Quanta Services, reinforcing its capacity for large-scale utility design and coordination. -Renowned for subsurface utility engineering (SUE), it employs cutting-edge tools like 3D scanners, GPS surveying, laser scanning, and non-invasive excavation. -Typical projects span gas, electric, water, sewer, and telecom networks in both dense cities and rural areas. -From coordinating complex permit processes to offering on-site construction support, it ensures tight schedules are met with technical rigor. -Its reputation as a leader in utility infrastructure stems from standout projects across Chicago, Philadelphia, and beyond.

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