Accounts Payable Specialist

Overview

Handles invoice processing, vendor setup, and AP tasks using OCR and ERP.

Key Responsibilities

• ocr processing
• vendor setup
• invoice review
• settlement runs
• audit support
• vendor relations

Tasks

-Prioritize and organize tasks; manage multiple tasks effectively and meet deadlines. -Assist with day-to-day Procurement activities. -Build and maintain positive internal and external relationships while researching and resolving invoicing issues. -Ensure compliance with company policies while carrying out daily processes to ensure accuracy and timeliness. -Monitor and respond to AP group emails in a timely manner. -Assist in internal and external audit activities, gathering information and preparing responses to auditors. -Assist with weekly settlement runs, analyzing and reviewing for accuracy. -Review invoice paperwork in detail to ensure appropriate documentation is submitted for approval prior to payment. -Assist with ad-hoc projects as assigned. -Assist with vendor set-up in ERP System. -Utilize OCR and ERP Systems to review and process invoices. -Communicate regularly with suppliers and internal/external customers for inquiries and account reconciliations.

Requirements

• excel
• workday
• accounts payable
• associate degree
• communication
• detail

What You Bring

-General computer proficiency. -Great communication skills. -Team player who can also work independently. -Proficiency in Microsoft Excel. -1-2 years of experience in Accounts Payable. -Experience with ERP AP systems such as Workday. -Superior attention to detail. -Associate degree preferred; or 2 years' experience in a business environment.

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Benefits

-Employee Assistance Program -Short and long-term disability -Time Off/Leave (PTO, Vacation or Sick Leave) -Medical, dental & vision -Life Insurance (Voluntary Life & AD&D for the employee and dependents) -Critical Illness, Accident, and Hospital -Health Spending Account (HSA) -Transportation benefits -401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

About Actalent

-Born in July 2021 by merging Aerotek’s engineering & sciences arm with EASi, Actalent emerged as a focused engineering-and-science partner. -Backed by Allegis Group, it drives scale and speed to market via contract, managed, and technical services. -Headquartered in Maryland with global reach, it deploys specialized teams across North America, Europe, and APAC on Fortune 500 projects. -Typical engagements span EV design, vaccine development, lab services, clinical research, and infrastructure systems. -Expertise covers a wide spectrum: aerospace, defense, healthcare, manufacturing, software systems, environmental and civil engineering.

Sector Specialisms