Assistant Estate Manager

Overview

Assist estate manager overseeing property maintenance, vendors, events, and farms.

Key Responsibilities

• project management
• event planning
• property maintenance
• vendor management
• financial oversight
• safety security

Tasks

-The role often requires being on-call and may involve evenings, holidays and weekends, especially for events or emergencies. -Project Management: Oversee various projects, such as construction, renovations, or the management of specific assets like vehicle and personal valuables, etc. -Event Planning: Executes events hosted on the properties, liaising with caterers, event planners, and entertainment agencies. -Owner Relations: Serve as an owner point of contact in the absence of the Estate Manager for the property owner, discussing requirements, plans, and reporting on estate operations. -Cattle experience is preferred and would be beneficial but is not a primary function. Will assist in daily operations and duties on a beef cattle farm caring for cattle, including inventory, feeding, watering, health monitoring as well as maintaining barns, troughs, fences and other infrastructure. -Property Maintenance: Supports Estate Manager in overseeing the regular maintenance, repairs, and renovations of interior and exterior features, including landscaping, cattle farm, and private residences. -Vendor & Contractors: Under the direction of the Estate Manager may screen, negotiate with, and manage outside vendors, contractors, and service providers to ensure insurability, quality, adherence to project deliverables and completion in a timely manner. -Financial Oversight: Adheres to budgets, authorization may be given to utilize a credit card for necessary purchases and may process invoices. -Administration: Performs entry-level administrative tasks as instructed by the Estate Manager. -Safety & Security: Ensure all safety and security protocols are followed and that the Estate is prepared for emergencies.

Requirements

• landscaping
• property management
• bachelor's
• driver's license
• problem solving
• power tools

What You Bring

-Landscaping experience is preferred involving the maintenance of outdoor spaces like lawns, pool, gardens and hardscapes by applying proper techniques for planting, mowing, edging, pruning, watering, applying fertilizers and pesticides, daily debris removal, seasonal cleanups, landscape lighting adjustments and irrigation repairs. -In addition to the physical requirements, the job also requires mental stamina and a high degree of alertness. Must remain constantly aware of the multiple ongoing activities on the property, such as contractor operations and equipment usage. This position requires a well-rounded and flexible individual who can manage both the administrative and operational sides of the role and be able to pivot quickly from one task to another. -Experience: A minimum of 3-5 years of proven experience in property management, project management, or a similar role, especially within private service or luxury hospitality. -College or Junior college completion or courses/studies is preferred. Bachelor's degree is preferred, not required. -Communication: Outstanding written and verbal communication skills to effectively liaise between the owner, staff, vendors, and other stakeholders. -Environmental tolerance: The role includes working outdoors in various weather conditions, such as heat, cold, or rain. -Walking on uneven terrain: The Estate can span many acres, managers must be able to traverse uneven and varied terrain, including landscaped areas, fields, paths and wooded areas. -Organizational skills: Excellent time management and organizational skills to manage multiple projects and priorities simultaneously and efficiently. -Climbing: The job can occasionally require climbing ladders or navigating stairs to access different parts of a property, such as roofs, attics, or storage areas and tree pruning. -Operating a vehicle: Must often travel between different properties or sites, requiring a valid driver's license and the ability to operate a vehicle safely. -Problem-solving: Ability to think creatively, act proactively, and resolve issues effectively under pressure. -Ability to lift: The role may require the occasional lifting of objects, such as supplies or equipment, up to 50 pounds. -Discretion: Must maintain absolute confidentiality and professionalism regarding the owner and the estate. -Prolonged periods of activity: Be able to work for extended periods, which may include standing, walking, bending, and lifting. This is necessary for daily tasks and conducting comprehensive inspections of buildings, grounds, and various facilities. -Operating tools and equipment: Familiarity with or ability to safely and proficiently use manual tools, power tools, and other equipment for tasks.

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About The Beach Company

-Founded with a vision to create a positive impact on the built environment. -The Beach Company has delivered a wide range of complex infrastructure and civil engineering projects. -With decades of expertise, they offer innovative solutions in the residential and commercial sectors. -Notable for handling large-scale construction projects, including urban developments and transport networks. -Their commitment to excellence is reflected in every phase of a project, from design to execution. -The company is known for its ability to tackle unique challenges with customized approaches.

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