Admin Assistant III - Transportation

Overview

Provides admin support for projects, docs, scheduling, tech, and office operations.

Key Responsibilities

• document prep
• billing interface
• printer troubleshoot
• meeting scheduling
• travel arrangements
• office supplies

Tasks

-Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence -Interfaces with accounting to open new jobs and ensure proper billing -Assists with troubleshooting issues with printers and plotters prior to service call -Assists Vice Presidents with project opening forms and miscellaneous tasks -Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements. -Assists with coordination of office events -Assists with project and department administration and coordination as required -Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents -Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements -Assists as backup for ordering routine supplies for office supplies -Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brownbags -Assist with scheduling conference rooms for meetings and setup of beverages and food -Assists with credit card reconciliation -Assists with handling miscellaneous request and office building issues

Requirements

• associate's degree
• office suite
• teamwork
• communication
• proofreading
• 7+ years

What You Bring

-Associates Degree preferred or experience in industry -Strong Excel, Word, Outlook and PowerPoint knowledge -Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines -Strong written and verbal communication skills -Excellent proofreading and editing skills -Previous experience in an engineering consulting firm strongly desired -7+ years of experience in administration -Must be dependable and possess sense of urgency

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Benefits

-Family Support: Paid maternity and parental leave to help you focus on what matters most -Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support -Our culture champions continuous learning and personal growth -Professional Development: Memberships to industry organizations to keep you connected and growing -Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s -Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team -Employee Stock Ownership Plan (ESOP) -Referral Bonuses: Know great talent? Get rewarded for helping us grow -Community Impact: Company-sponsored volunteer days and philanthropic initiatives -Career Growth: Great internal mobility opportunities to advance your career -Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc

About Lja

-LJA has built a reputation as a leading provider of engineering, planning, and consulting services. -The company offers innovative solutions across multiple sectors, including transportation, water resources, and land development. -LJA takes on complex projects, ranging from large-scale infrastructure to community-focused initiatives. -LJA's work is diverse, from designing efficient transportation systems to revitalizing water resources for sustainable communities. -Their portfolio includes impactful projects for municipal governments, private developers, and energy firms.

Sector Specialisms