Bilingual Document Control Coordinator

Overview

Manage project document control system and ensure accurate metadata handling

Key Responsibilities

• document control
• edms management
• metadata capture
• reporting system
• distribution matrix
• training support

Tasks

-Oversee the receipt, capture, control and access of all project documents -Manage and coordinate the metadata and the process of storage for documents into the EDMS system by all internal and external parties -Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution -Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions -Assist in Creation/Communication/implementation and maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle -Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner -Assists in the preparation of the end of project report -Assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals -Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements -Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS system in accordance with procedures and requirements for metadata for reporting/auditing -Responsible for the functioning and utilization of the document control system for the project -Assist in creating/implementation and auditing of a reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish -Accountable for creating and maintaining project distribution matrix -Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. -Assists project teams with creating and developing reports in EDMS systems -Provides training and support to all project team members regarding appropriate document control practices – this may extend to external users such as vendors, contractors, consultants, clients and other third parties -Accountable for appropriate post-construction document archival / retention including as per Project Agreement specifications

Requirements

• adobe acrobat
• bluebeam
• aconex
• ms office
• document control
• bachelor's

What You Bring

-Ability to document work tasks (work instructions) -Proficient in electronic file management (e.g., Explorer and WinZip) -Ability to accurately and efficiently setup, create and maintain documentation metadata -Good written and verbal communication skills in French and English -Post-secondary education – bachelor’s degree or College Diploma preferred, or equivalent experience -A minimum of 1 to 5 years document control experience in a construction project/site environment -Ability to interpret and implement process, procedures, workflows and standards -Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam -Prior experience using electronic document management and document control system as well as in processing both design and vendor documentation -Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint -Prior experience working with ACONEX preferred -Organizational skills, with a proven ability to meet deadlines in a fast-paced environment

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About AECON

-Spanning over 150 years. -Operates in civil infrastructure, urban transportation, and energy solutions. -Involved in planning, financing, and execution through public-private partnerships. -Advanced urban transportation projects, such as the Réseau express métropolitain (REM). -Advancing projects like the Darlington Small Modular Reactor. -Committed to sustainability and cutting-edge technology.

Sector Specialisms