Accounts Payable Clerk

Overview

Manage vendor invoices, process payments, and ensure accurate AP records.

Key Responsibilities

• invoice processing
• vendor reconciliation
• deltek vantagepoint
• accounting reports
• 1099 processing
• internal controls

Tasks

-Responsible for ensuring timely and accurate processing and reconciliation of invoices according to monthly processing schedule. -Ensure documentation and approvals meet CannonDesign corporate requirements. -Assist in preparing and processing vendor/consultant invoices and coding payment documents. -Respond to vendor inquiries for vendor qualification forms, wiring instructions, etc. -Collect correspondence and coordination of invoices. -Research and resolve unusual accounting transactions or discrepancies. -Assist in the annual audit process. -Team with the other Accounting Clerks for proper cross-training of all relevant responsibilities. -Processing of vendor invoices into Deltek Vantagepoint. -Adhere to and promote proper accounting internal control procedures. -Prepare regular periodic and special accounting reports as requested by accounting leadership. -Assist in the processing of annual 1099 forms. -Research and resolve invoice discrepancies with internal and external stakeholders. -Process, transmit, and run credit transactions upon authorization. -Maintain updated vendor files including insurance certificates, vendor qualification forms, and W-9s. -Reconciliation of vendor statements to ensure a high level of accuracy for financial reporting. -Responsible for Accounts Payable review and data entry processing for North America offices.

Requirements

• accounts payable
• excel
• deltek vantagepoint
• 2 yrs
• microsoft office
• communication

What You Bring

-Must have experience with accounts payable cash disbursements and general accounting knowledge. -Strong communication skills, exceptional time management and planning skills with the ability to multitask, maintain and prioritize deadlines. -Proficiency in Microsoft Office and strong Excel skills required. Deltek Vantagepoint experience a plus. -Minimum of 2 years of related accounting experience required. -Ability to work in a team setting. -Excellent organizational skills.

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About Cannondesign

-With a collaborative approach, the firm delivers architecture, planning, and design services worldwide. -The company's work spans sectors like healthcare, education, civic, and commercial, with a focus on improving user experience and functionality. -CannonDesign is known for designing award-winning facilities that support the evolving needs of organizations and communities. -They have consistently pushed the boundaries of design with cutting-edge technology and sustainable practices. -CannonDesign is involved in various high-profile projects, such as hospitals, universities, and cultural landmarks. -Their diverse team works globally, delivering creative solutions that shape the built environment.

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