Legal Administrator

Overview

Legal admin supporting legal team in contracts, licensing, insurance, and admin tasks.

Key Responsibilities

• contract management
• insurance claims
• document management
• legal inbox
• litigation support
• compliance tracking

Tasks

-Support legal training sessions and due diligence activities. -Schedule meetings, manage calendars, and prepare agendas/minutes. -Oversee the contract library and ensure compliance tracking. -Distribute insurance certificates and coordinate project documentation. -Assist with performance security processes and insurance renewals. -Conduct preliminary contract reviews and prepare documents for execution. -Manage insurance claims. -Manage the legal inbox, triage requests, and allocate matters with relevant context. -Coordinate legal briefs and manage court filing deadlines. -Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata. -Maintain registers for contracts, licenses, policies, and claims. -Provide general administrative support to the legal team. -Assist with trial preparation and litigation support. -Ensure building licences are obtained and up to date. -Support annual policy reviews and manage ASIC-related tasks.

Requirements

• mfiles
• paralegal
• stakeholder management
• legal tech
• calendar coordination
• problem solving

What You Bring

-Experience in contract administration and document management systems (e.g., MFiles). -Proven experience as a paralegal or legal administrator, ideally in construction or property development. -Strong ability to manage multiple stakeholders and lawyers with professionalism. -Tech-savvy with exposure to legal tech and e-discovery tools. -Excellent calendar and meeting coordination skills. -A proactive problem-solver with strong attention to detail and initiative.

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Benefits

-Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle. -Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources. -Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building. -Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses. -Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities. -CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.

About Hickory

-The group operates across construction, property development, manufacturing, and digital infrastructure, including hyperscale data centre delivery. -With a well-balanced workbook, Hickory self-performs structure, facade, formwork, prefab, and crane logistics. -It has more than 15 active construction sites in major cities. -Notably, Hickory leverages patented modular systems to accelerate project delivery. -Typical projects range from large-scale commercial and industrial builds to integrated property developments and advanced manufacturing facilities. -Headquartered in Southbank, Melbourne, with offices in Sydney and Guangzhou, the company combines local execution with international reach. -Hickory's narrative is one of innovation-driven expansion: from carpenter-led beginnings to pioneering high-tech construction solutions.

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