Facilities Coordinator, on-site

Overview

Coordinate facility operations, work orders, purchase orders, invoices, and vendor/client communication.

Key Responsibilities

• site walkthroughs
• order monitoring
• purchase orders
• invoice processing
• work dispatch
• vendor coordination

Tasks

-Conduct site walkthroughs to identify and address site issues. -Review work orders, proposals, department files, and other paperwork submitted by vendors. -Regularly monitor the status of open work orders to ensure their timely completion and closure. -Follow instructions, short correspondence, and memos and ask clarifying questions. -Generate purchase orders within designated software programs. -Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. -Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns. -Respond to common inquiries or complaints from clients, co-workers, and supervisors. -Assist with processing incoming vendor invoices, ensuring accuracy. -Dispatch work orders to technicians and vendors. -Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats. -Deliver own output by following defined procedures and processes under close supervision and guidance.

Requirements

• microsoft office
• cmms
• high school
• 2 years
• finance
• detail oriented

What You Bring

-Ability to follow basic work routines and standards in the application of work. -Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred. -Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. -Must be self-sufficient and can work independently. Candidate should also be resourceful and proactive in seeking clarification when needed. -Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. -Communication skills to exchange straightforward information. -Demonstrated customer service abilities are required. -High School Diploma or GED with 2 years of job-related experience. -Must possess strong attention to detail. -Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred. -Strong organizational skills with an inquisitive mindset.

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Benefits

-Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities. -Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company. -Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

About Cbre

-Specializes in property leasing, investment management, and advisory services across global markets. -Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors. -Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks. -Known for its innovative use of technology and data to drive real estate decisions. -Operates across various sectors, with significant expertise in healthcare, retail, and logistics. -Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.

Sector Specialisms

Visa Sponsorship

-applicants must be authorized to work in the u.s. without visa sponsorship now or in the future.