Contract Support Officer

Overview

Supports finance and procurement for a hospital facilities management contract.

Key Responsibilities

• budget forecasting
• account reconciliation
• procurement administration
• sap management
• purchase orders
• financial reporting

Tasks

-Support the Contract Manager, Finance Manager, and operational leaders by assisting with budget preparation, monitoring, and forecasting. -Reconcile accounts and resolve anomalies, helping to track expenditure against budgets and highlight risks of overspend or underutilisation. -Administer contract procurement activities, including monitoring vendor performance and maintaining registers in line with the Procurement Framework. -Liaise with vendors and service providers’ finance teams to resolve invoicing and procurement-related issues, ensuring records remain aligned and up to date. -Maintain the accuracy and integrity of financial transactions across purchasing platforms (such as SAP, Coupa, CMMS), ensuring all transactions are coded correctly and reconciled promptly. -Coordinate with Procurement to update catalogues, extend or renew contracts, and ensure all documentation is current and audit-ready. -Manage purchase orders, invoicing, expense claims, and vendor management processes, providing financial support to various stakeholders. -Prepare monthly, quarterly, and annual financial reports, including variance analysis and commentary, to ensure reliable financial insights for decision-making.

Requirements

• sap
• coupa
• microsoft office
• certificate iv
• finance
• procurement

What You Bring

-Strong numerical and analytical skills, with the ability to conduct ad hoc analysis, project costing, and cost-benefit reviews to inform decision-making. -Confident communicator with vendors and service providers’ finance teams, able to resolve invoicing and procurement-related issues efficiently and maintain alignment of records. -Strong experience in finance, accounts, procurement, or contract administration, preferably within facilities management, engineering, or project environments. -Demonstrated experience supporting financial management in a complex contract environment, including budget preparation, monitoring, and forecasting. -Proficiency in financial and procurement systems (SAP, Coupa, Microsoft Office Suite) and experience with vendor management and SLA administration. -Experience liaising with Procurement to update catalogues, extend/renew contracts, and coordinate updates within designated platforms. -Certificate IV or higher in Accounting, Finance, Business Administration, or Procurement (desirable), or equivalent experience in a finance or procurement administration role.

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Benefits

-Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. -Employee Assistance Program: professional support for you and your family when you need it most. -With 30% of vacancies filled internally you’ll find real opportunities to advance your career. -Training and development to support and diversify your career.

About Downer Group

-Founded in 1933 by Arnold Fielder Downer, the company is headquartered in Sydney. -It offers a wide range of services, including engineering, construction, infrastructure management, and resource-based services. -Downer Group's comprehensive service offerings and extensive industry experience position it as a leader in delivering essential infrastructure and services across Australia and New Zealand.

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