Vendor Sourcing Specialist

Overview

Source, qualify, and onboard subcontractor vendors for telecom/utility projects

Key Responsibilities

• vendor screening
• tracker updates
• sharepoint management
• scorecard management
• capability mapping
• agreement automation

Tasks

-Screen for scope fit, safety record, production capacity, and geography; verify licensing (state/county), insurance thresholds, and prior performance -Negotiate market-aligned rate cards, payment terms (NET30/NET45/NET60; early-pay options), and mobilization -Keep Smartsheet/SharePoint trackers current; produce weekly vendor capacity matrix, coverage gaps, and onboarding SLA report -Secure drill counts, crew mix, and mobilization schedules for each awarded market; coordinate handoff to Operations/PMs -Maintain SharePoint main list (company) and child lists (employees, licenses, COI, agreements) with status: Prospect → Qualified → Active → Suspended/Disqualified; apply tiering (Gold/Silver/Bronze/Disqualified) -Maintain scorecards (quality, schedule, safety, responsiveness, cost variance) and recommend upgrades/downgrades in tiering -Map vendor capabilities (drills, rodding/proofing, placing, trench, restoration) to forecasted work -Drive agreement flow (NDA → MSA/SOW → ACH/W-9 → COI), trigger Power Automate notifications (e.g., COI expiry), and route approvals to Legal/Finance -Build and manage the top-of-funnel: research, outbound, referrals, and regional associations; maintain a balanced pipeline by market (FL, MO, PNW, etc.) -Ensure rate codes align to job types and that vendors understand GPM entry requirements

Requirements

• sharepoint
• smartsheet
• excel
• negotiation
• clear communicator
• 3-5 years

What You Bring

-Professional Traits: Clear communicator; organized, data-driven, and consistently reliable with deadlines. -Core Competencies: Strong negotiation, documentation, and follow-through abilities. -Technical Proficiency: Skilled in SharePoint, Smartsheet, and Excel; bonus for familiarity with Power Automate, DocuSign, or GPM. -Experience: 3-5+ years in vendor sourcing, procurement, or subcontractor management (telecom, OSP, or utilities preferred).

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Benefits

-Continuous Learning: Engage with new concepts, ideas, and frameworks through diverse projects that challenge you to excel -Collaborative Environment: Thrive in a team-oriented setting with supportive colleagues and a positive atmosphere -Innovative Work Culture: Join a team that encourages creativity, innovative thinking, and unique solutions

About Utilities One Group

-Born from a vision to unify fragmented utility services into a single powerhouse addressing power, water, telecom, wireless and renewable needs. -the group has grown steadily since its founding. -Delivers major projects: from grid upgrades and EV‑charging networks to fiber deployment (FTTH/FTTX) and large‑scale water‑pipeline builds. -Specializes across sectors: power delivery, wireless/5G infrastructure, fiber wireline, renewable energy systems, water utilities, oil & gas, data‑center infrastructure. -Known for full‑stack capabilities: engineering, construction, tech deployment, consulting and end‑to‑end services. -Stands out by combining traditional utility expertise with emerging tech—like battery storage, smart grid, small‑cell wireless and storm‑restoration crews. -Operates multiple divisions (Power, Wireline, Wireless, Renewable, Water, Fulfillment, Oil & Gas) to tackle complex, interdisciplinary infrastructure challenges nationwide.

Sector Specialisms