HR Administrator

Overview

HR Admin managing finance, office, travel, phone, and HR support tasks.

Key Responsibilities

• cost allocation
• payment processing
• cost reporting
• inventory management
• travel booking
• expense approval

Tasks

-Cost Allocation Coordination: Collaborate with project teams to ensure accurate cost allocations for phone services across all projects, supporting effective budget management and financial transparency. -Payment Processing: Coordinate invoice payments for the HR team, including the creation and management of Purchase Orders (POs) and tracking payment processes through SAP to ensure timely and accurate financial operations. -Pre-Employment Coordination: Organize pre-employment medical bookings and set up employee profiles within the internal people management portal (ARGOS) to ensure a smooth onboarding process. -Cost Tracking and Reporting: Monitor and analyse ongoing costs throughout the year, creating reports for the Finance Team to assist in budget management and financial forecasting. -Locker and Access Card Administration: Manage the allocation of lockers and access cards, including preparing detailed records for annual audits to ensure security and compliance. -Inventory Management: Oversee the purchase and inventory of office supplies, including stationery and kitchen essentials, maintaining optimal stock levels and ensuring timely replenishment. -Trust and Confidentiality: Build a high level of trust through maintaining confidentiality, ensuring sensitive information is handled with discretion and integrity. -Vendor Negotiations: Engage with airlines and hotels to negotiate and establish favourable agreements, optimizing travel arrangements and costs for the organization. -Handset and Service Line Administration: Manage requests for handsets and service lines, monitor invoices, and handle the porting or cancellation of lines following employee termination to maintain efficient telecom operations. -Office Cleanliness: Keep the office environment clean and orderly, contributing to a productive work setting. -Relocation and Visa Assistance: Provide support for employee relocation processes, including guiding visa applications, to facilitate seamless transitions for new hires and international assignments. -Building Liaison: Coordinate with building management to address maintenance needs and ensure office premises are maintained to high cleanliness and tidiness standards. -Booking Management: Utilize the Egencia Travel platform to arrange and approve travel bookings, offering support to employees as needed to ensure seamless travel arrangements. -Travel Reporting: Compile and generate detailed travel reports for various projects, providing insights and data to support project management and budgeting. -Expenses Claim Approval: Review and approve expenses claims, ensuring adherence to internal policies and accuracy in documentation and reimbursement.

Requirements

• ms office
• erp
• teamwork
• communication
• multitasking
• organization

What You Bring

-Independent and Team Work: Capable of working autonomously or collaboratively within a team, demonstrating flexibility and initiative. -Communication Excellence: Outstanding verbal and written communication abilities, effectively conveying information and fostering understanding. -MS Office Proficiency: High level of proficiency with Microsoft Office suite, including Excel, Word, PowerPoint, and Outlook, enabling efficient data management and presentation. -Multitasking Ability: Skilled in multitasking, able to manage multiple projects simultaneously while maintaining attention to detail. -Ad Hoc Duties Management: Flexibly handle additional duties as they arise, adapting to immediate needs and maintaining efficient office operations. -ERP System Knowledge: Familiar with ERP systems such as SAP, Oracle ERP Cloud, Microsoft Dynamics, or similar platforms, facilitating effective enterprise resource planning and management. -Organizational Expertise: Excellent prioritization and organizational skills, adept at managing tasks and projects efficiently to meet deadlines and achieve objectives. -Relationship Building: Strong relationship-building skills, capable of engaging effectively across all organizational levels to cultivate collaboration and teamwork.

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About Bouygues Construction Australia

-Operates as a wholly‑owned subsidiary of France’s Bouygues Group. -Recognized for landmark projects including Sydney Airport Link, Go‑Between Bridge, NorthConnex motorway, and Metro Tunnel in Melbourne. -Specializes in large‑scale civil works, building construction, earthworks, and infrastructure delivery. -Backed by global engineering expertise, including specialist division VSL, known for complex tunnelling and heavy lifting. -Combines global technical expertise with local partnerships to contribute to Australia’s transport and urban development.

Sector Specialisms