Team Administrator

Overview

Provides admin support for People & Culture and manages office operations

Key Responsibilities

• hr administration
• onboarding
• offboarding
• hr reporting
• office management
• vendor relations

Tasks

-Coordinate workspace allocation and support facilities and IT needs. -Support recruitment activities, including advertising roles and assisting with candidate selection. -Participating in ad hoc projects lead by P&C team and leading smaller projects on an as need basis -Liaise with building management as required -Help ensure compliance with HR policies and procedures. -Manage the onboarding process for new hires. -Support employee programs and recognition initiatives. -Help manage expenses and basic reporting. -Support payroll notifications and updates. -Contribute to updating HR documents and resources. -Assist with employment documentation and lifecycle processes. -Maintain accurate employee records and support HR system administration e.g. ELMO or similar platforms -Assist with coordinating meetings, events, and training activities. -Generate regular and ad hoc HR Reports. -Provide general administrative support to the team, and respond to employee queries. -Assist with the employee offboarding process and and maintain up-to-date team records. -Manage office supplies, equipment, and vendor relationships. -Oversee daily office operations and ensure a safe, well-organised workplace.

Requirements

• elmo
• microsoft office
• hr systems
• communication
• event coordination
• hr administration

What You Bring

-Familiarity working with systems -Excellent communication skills – ability to communication confidently with stakeholders at all levels -Exposure to recruitment and onboarding processes -Prior experience in an HR administrative or support role -Experience coordinating meetings and events -Event coordination skills– ability to plan and execute internal events, including logistics, communications, and stakeholder engagement -Experience managing office operations including facilities coordination -Ability to do basic financial administration including invoice processing and budget tracking -Strong administration and organisation skills – ability to manage multiple tasks, prioritise effectively, and maintain attention to detail -Ability to work with HR systems e.g. ELMO or similar platforms -Proficient in using outlook, word, excel and powerpoint

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